Executive Assistant

hace 6 meses


Santiago de Chile Select Assistants A tiempo completo

**About Us**:
We are a full-service building maintenance company on the path to expanding into government contracting. With several successful years in the commercial sector, we are now looking to hire an Executive Assistant to support our entrepreneurial journey, and to be a great implementor of what our founder/director/ visionary is working on. _Recently awarded a Minority certificate, we are gearing up for new business opportunities._

**General Responsibilities**:

- _Work closely with the CEO_ on various administrative tasks to streamline day-to-day operations.
- _Aid in the preparation of Government Contracting Documents_, including but not limited to RFPs and diverse business certifications. Read and comprehend project requirements to ensure seamless execution.
- _CRM Setup:_ Work on the setup and management of HubSpot CRM, following existing manuals. Implement this by ensuring its optimal use for organizational efficiency.
- _Service management software setup and implementation:_ Manage your field, crew, office, work, employee, attendance, and more with customized settings and automation
- Support in sorting and managing contacts, resumes, references, and other essential documents.
- _Handle communication _with potential clients and participate in networking activities.
- Uphold the company's positive reputation by ensuring meticulous attention to detail in all tasks.
- _Phone System and Organization: _Set up a comprehensive phone system, including extensions and professional greetings.
- _Customer Interaction and Pricing Structure: _Comfortably communicate with customers, understanding their needs and ensuring satisfaction.
- _Employee Handbook:_ Contribute to the creation of an employee handbook, especially focusing on PTO and sick leave policies.
- _Employee Reports: _Compile and organize employee reports.
- _Teamwork: _Collaborate with existing virtual assistants to optimize efficiency in routine tasks.
- keep track of all tasks, and projects
- be sufficient in _Asana, and Microsoft Planner_

**Qualifications**:

- Prior experience in a similar role as an Executive Assistant_ or related administrative position.
- proficiency in the _Microsoft 365 app, Word, Excel, Planner, etc._
- _Strong organizational skills_ and the ability to manage multiple tasks efficiently: Exhibit meticulous attention to detail in all tasks, ensuring accuracy and precision.
- _Proficiency in using CRM tools, with specific experience in HubSpot being a plus._
- _Familiarity with government bidding processes and diverse business certifications._
- Excellent written and verbal communication skills.
- Capability to adapt and learn quickly, especially in government contracting procedures.
- **Personality Strengths (Execution Category)**:_
- Take initiative in identifying areas for improvement and implementing solutions.
- Detail-oriented with the ability to manage complex tasks independently.
- Positive attitude towards tasks and challenges.
- Achiever mindset.
- Have a “figure it out mindset” aka Be Resourceful
- Ability to build and maintain relationships.

**Work Schedule**:
Regular business hours, flexible from 9 AM to 6 PM EST

Pay: $1,856,889 per month

Application Question(s):

- Can you start immediately?
- What is your level of proficiency in English?

(Conversational, Professional, Native Bilingual)
- Prior experience in a similar role as an Executive Assistant or related administrative position?(Yes/No)
- Proficiency in using CRM tools, with specific experience in HubSpot being a plus?(Yes/No)


  • Executive Assistant

    hace 7 meses


    Santiago de Chile Sofvio A tiempo completo

    We're helping one of our clients, **FAVA**, hire for an **Executive Assistant**. “We are looking to Hire Rockstar Executive Assistant.” Compensation**:USD800 - 1K/month.** Location**:Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile,...

  • Executive Assistant

    hace 6 meses


    Santiago de Chile Jules A tiempo completo

    Hi there! We are Jules and our client is looking for a **Remote Executive Assistant.** **Note to Applicants**: - **Application Language**:Please submit your CV in English. Applications submitted in other languages will not be considered. **About the position** We are seeking a highly organized and proactive Executive Assistant to support operations in...

  • Executive Assistant

    hace 8 meses


    Santiago de Chile Jules A tiempo completo

    Hi there! We are Jules and our client is looking for an **Executive Assistant **! **This position is open for people residing in LATIN AMERICA*** **Key Responsibilities**: - Strategic problem-solving: Identify and resolve issues proactively, demonstrating critical thinking skills. - Context gathering: Gather relevant information to streamline...


  • Santiago de Chile Citi A tiempo completo

    The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. **Responsibilities**: - Directly supports a C16 level manager and generally supports...


  • Santiago de Chile Gracemark A tiempo completo

    Job details: **Experience in staffing, outsourcing, BPO, or recruiting agencies (Must to have)** **Salary**: $1000- $1200 Monthly Permanent Independent contractor English C1/C2 required. Location: Remote (Must have own equipment and stable internet connection) KEY RESPONSIBILITIES - Manage appointments and calendar - Book meetings - Build up a massive...

  • Executive Assistant

    hace 6 meses


    Santiago de Chile Healthatom A tiempo completo

    **¿Quiénes somos?** En Healthatom somos un equipo de personas que cree que la tecnología debe ser un aliado en el fortalecimiento de accesos fundamentales en el mundo, uno de ellos: la salud. Por eso creamos soluciones que facilitan la gestión del día a día de cientos de clínicas, consultas y centros médicos de diversas especialidades. Hoy, somos...

  • Executive Assistant

    hace 1 mes


    Santiago de Chile Hewlett Packard A tiempo completo

    **Job Summary** **Responsibilities** - Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division. - Assists in scheduling appointments, meetings, and events for executives,...

  • Executive Assistant

    hace 3 meses


    Santiago de Chile Ausenco A tiempo completo

    Ausenco es una empresa de rápido crecimiento y grandes ideas. Redefinimos lo que es posible en algunos de los proyectos más complejos y entornos más difíciles del mundo. Entregamos soluciones innovadoras a través de estudios de consultoría de alto valor agregado; ejecución de proyectos; operación de activos y optimización de mantenimiento. Desde 26...


  • Santiago de Chile Northbuilt Construction A tiempo completo

    **What It Means to Be My Executive Assistant** As my Executive Assistant, you’ll handle daily tasks so they don’t turn into extra work for me. I need someone proactive who communicates clearly and efficiently. You'll be the link between me, the team, and clients. Your role isn’t just to assist but to make things happen. You’ll manage...

  • Executive Assistant

    hace 4 semanas


    Santiago, Chile Visasoft Ltd A tiempo completo

    Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network,...

  • Executive Assistant

    hace 4 meses


    Santiago de Chile BHP A tiempo completo

    **Date**:3 Sep 2024**Job Posting End Date**: **Job Country**:Chile**Job State/Province**:Santiago**Job Location/Region**: **About BHP** - At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our...

  • Marketing Assistant

    hace 6 meses


    Santiago de Chile Rapid Pioneers A tiempo completo

    **Marketing Assistant - LatAm** **Argentina, Chile, Colombia** **Fully Remote** We are seeking a versatile and dedicated Marketing Assistant to support our marketing team across all functions, with a particular focus on managing social media accounts for both our company and its top executives. As a generalist with a strong aptitude for social media, the...


  • Santiago, Metropolitana, Chile Sagan A tiempo completo

    Job Title: Executive Assistant to Real Estate Operations ManagerLocation: Remote (Flexible Time Zones)About the RoleWe are seeking a highly skilled and proactive Executive Assistant to support our real estate operations. This role will primarily focus on maintaining efficient back-office functions essential to our real estate investment/agency...

  • Executive Assistant

    hace 1 mes


    Santiago, Chile HP A tiempo completo

    Job Summary This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting...

  • Admin Assistant

    hace 6 meses


    Santiago de Chile Warner Bros. Discovery A tiempo completo

    **_Welcome to Warner Bros. Discoverythe stuff dreams are made of._** **Who We Are ** When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the _storytellers_ bringing our...

  • Executive Assistant

    hace 1 mes


    Santiago de Chile Visa A tiempo completo

    **Company Description** Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and...

  • Executive Assistant

    hace 1 mes


    Santiago, Chile Visa A tiempo completo

    Job DescriptionJob DescriptionWe are looking for an Executive Assistance out of our Santiago de Chile office reporting into the Country Manager. In this role, you can expect responsibilities such as:Coordinate executive communications, including taking calls, responding to emails and interfacing with clientsPrepare internal and external corporate documents...


  • Santiago de Chile Another A tiempo completo

    OUR JOB IS TO **REVOLUTIONIZE** THE STRATEGIC COMMUNICATION Another is a global agency created in 2004. We have international presence in countries such as: Colombia, Chile, Argentina, Perú, Panamá, Brazil, USA, México. **Why work with us?** It is a fantastic opportunity to join the another family and be part of an innovative team that breaks...

  • Executive Assistant

    hace 4 semanas


    Santiago, Metropolitana, Chile HP A tiempo completo

    Job Summary:This role is responsible for providing advanced administrative support to senior executives within the organization, encompassing tasks such as calendar management, travel coordination, and document preparation. The ideal candidate will possess strong organizational skills, effective communication abilities, and a keen eye for...

  • Project Assistant

    hace 4 meses


    Santiago de Chile Wolfram A tiempo completo

    **Job title**: Project Assistant Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is searching for a proactive individual with exceptional interpersonal and organizational skills for a new Project Assistant - Special Projects position. The Project Assistant will be responsible for coordinating and guiding projects within various...