Executive Assistant

hace 2 días


Santiago de Chile Hewlett Packard A tiempo completo

**Job Summary**

**Responsibilities**
- Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
- Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
- Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
- Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
- Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
- Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
- Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
- Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
- Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

**Education & Experience** Recommended**
- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

**Preferred Certifications**
NA

**Knowledge & Skills**
- Accounting
- Administrative Support
- Billing
- Booking (Sales)
- Calendar Management
- Customer Data Management
- Data Entry
- Expense Reports
- Finance
- Front Office
- Invoicing
- Marketing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Presentation Software
- Purchasing
- SAP Applications
- Travel Arrangements

**Cross-Org Skills**
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity

**Impact & Scope**
- Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

**Complexity**
- Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

**Disclaimer


  • Executive Assistant

    hace 6 meses


    Santiago de Chile Sofvio A tiempo completo

    We're helping one of our clients, **FAVA**, hire for an **Executive Assistant**. “We are looking to Hire Rockstar Executive Assistant.” Compensation**:USD800 - 1K/month.** Location**:Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile,...

  • Executive Assistant

    hace 5 meses


    Santiago de Chile Jules A tiempo completo

    Hi there! We are Jules and our client is looking for a **Remote Executive Assistant.** **Note to Applicants**: - **Application Language**:Please submit your CV in English. Applications submitted in other languages will not be considered. **About the position** We are seeking a highly organized and proactive Executive Assistant to support operations in...

  • Executive Assistant

    hace 7 meses


    Santiago de Chile Jules A tiempo completo

    Hi there! We are Jules and our client is looking for an **Executive Assistant **! **This position is open for people residing in LATIN AMERICA*** **Key Responsibilities**: - Strategic problem-solving: Identify and resolve issues proactively, demonstrating critical thinking skills. - Context gathering: Gather relevant information to streamline...

  • Executive Assistant

    hace 5 meses


    Santiago de Chile Select Assistants A tiempo completo

    **About Us**: We are a full-service building maintenance company on the path to expanding into government contracting. With several successful years in the commercial sector, we are now looking to hire an Executive Assistant to support our entrepreneurial journey, and to be a great implementor of what our founder/director/ visionary is working on. _Recently...

  • Executive Assistant

    hace 1 mes


    Santiago, Metropolitana, Chile GHD A tiempo completo

    Executive Assistant Opportunity at GHDWe are seeking a highly skilled and experienced Executive Assistant to join our team at GHD. As a key member of our Americas Leadership Team, you will provide professional and expert administrative support to our Executives.Key Responsibilities:Coordinate and manage international and domestic travel, including arranging...

  • Executive Assistant

    hace 1 semana


    Chile Select Assistants A tiempo completo

    Join our fast-growing appliance company in New York as the Executive Assistant to one of our top sales executives. In this key role, you will be the driving force behind the smooth running of daily operations, ensuring everything from customer orders to scheduling is handled with precision. The Role What You'll Do: Take ownership of processing...

  • Executive Assistant

    hace 1 semana


    Chile Snaphunt A tiempo completo

    The Offer Flexible working options Join a market leader within Electronics Opportunities for career growth & development Ideal Candidate What You'll Do: Take ownership of processing customer orders and deliveries, ensuring they are accurate and timely. Be the go-to person for customer communications, providing quotes, answering...

  • Sr Executive Assistant

    hace 1 semana


    Santiago, Chile Juleshq A tiempo completo

    Hi there! We are Jules and our client is looking for a Sr Executive Assistant! Note to Applicants: Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to...


  • Santiago de Chile Citi A tiempo completo

    The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. **Responsibilities**: - Directly supports a C16 level manager and generally supports...


  • Santiago de Chile Gracemark A tiempo completo

    Job details: **Experience in staffing, outsourcing, BPO, or recruiting agencies (Must to have)** **Salary**: $1000- $1200 Monthly Permanent Independent contractor English C1/C2 required. Location: Remote (Must have own equipment and stable internet connection) KEY RESPONSIBILITIES - Manage appointments and calendar - Book meetings - Build up a massive...

  • Executive Chef Assistant

    hace 2 semanas


    Santiago, Metropolitana, Chile Marriott International A tiempo completo

    At Marriott International, we believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.About the RoleThis is a fantastic opportunity to join our team as an Executive Chef Assistant. We are looking for a highly skilled and motivated individual to assist our chefs in preparing delicious meals for our guests.Key ResponsibilitiesTo...

  • Executive Assistant

    hace 5 meses


    Santiago de Chile Healthatom A tiempo completo

    **¿Quiénes somos?** En Healthatom somos un equipo de personas que cree que la tecnología debe ser un aliado en el fortalecimiento de accesos fundamentales en el mundo, uno de ellos: la salud. Por eso creamos soluciones que facilitan la gestión del día a día de cientos de clínicas, consultas y centros médicos de diversas especialidades. Hoy, somos...

  • Executive Assistant

    hace 2 semanas


    Santiago, Metropolitana, Chile Sagan A tiempo completo

    Job Position: Real Estate Executive AssistantLocation: Remote (Flexible time zones)Work Schedule: Flexible based on executive needs, typically Monday to Friday.Company Overview:Sagan is a professional community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and...

  • Executive Assistant

    hace 2 meses


    Santiago de Chile Ausenco A tiempo completo

    Ausenco es una empresa de rápido crecimiento y grandes ideas. Redefinimos lo que es posible en algunos de los proyectos más complejos y entornos más difíciles del mundo. Entregamos soluciones innovadoras a través de estudios de consultoría de alto valor agregado; ejecución de proyectos; operación de activos y optimización de mantenimiento. Desde 26...


  • Santiago de Chile Northbuilt Construction A tiempo completo

    **What It Means to Be My Executive Assistant** As my Executive Assistant, you’ll handle daily tasks so they don’t turn into extra work for me. I need someone proactive who communicates clearly and efficiently. You'll be the link between me, the team, and clients. Your role isn’t just to assist but to make things happen. You’ll manage...

  • Executive Assistant

    hace 3 meses


    Santiago de Chile BHP A tiempo completo

    **Date**:3 Sep 2024**Job Posting End Date**: **Job Country**:Chile**Job State/Province**:Santiago**Job Location/Region**: **About BHP** - At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our...

  • Executive Assistant

    hace 12 horas


    Santiago, Chile Visasoft Ltd A tiempo completo

    Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network,...


  • Santiago, Metropolitana, Chile BENEO A tiempo completo

    BENEO is a leading international company that specializes in functional ingredients for humans and animals. With production sites in Germany, Belgium, Chile, and Italy, we market our products in over 75 countries through an extensive international sales network.We are looking for a highly skilled and organized individual to join our team as an Executive...

  • Marketing Assistant

    hace 5 meses


    Santiago de Chile Rapid Pioneers A tiempo completo

    **Marketing Assistant - LatAm** **Argentina, Chile, Colombia** **Fully Remote** We are seeking a versatile and dedicated Marketing Assistant to support our marketing team across all functions, with a particular focus on managing social media accounts for both our company and its top executives. As a generalist with a strong aptitude for social media, the...

  • Admin Assistant

    hace 5 meses


    Santiago de Chile Warner Bros. Discovery A tiempo completo

    **_Welcome to Warner Bros. Discoverythe stuff dreams are made of._** **Who We Are ** When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the _storytellers_ bringing our...