Executive Assistant to Real Estate Operations Manager

hace 1 día

Santiago, Metropolitana, Chile Sagan A tiempo completo
Job Title: Executive Assistant to Real Estate Operations Manager

Location: Remote (Flexible Time Zones)

About the Role

We are seeking a highly skilled and proactive Executive Assistant to support our real estate operations. This role will primarily focus on maintaining efficient back-office functions essential to our real estate investment/agency operations.

Duties and Responsibilities
  • CRM Management: Ensure our CRM system is updated and organized with accurate data, enabling seamless communication and data analysis.
  • KPI Analysis: Regularly update and analyze Key Performance Indicators (KPIs) and prepare detailed reports for management review, providing valuable insights into operational performance.
  • Communication Coordination: Manage communication channels, including emails, Slack, and phone systems, to ensure timely and efficient responses to client inquiries and internal communications.
  • List Building & Skip Tracing: Assist in building and maintaining contact lists and perform skip tracing activities as needed, ensuring accurate and up-to-date contact information.
  • Miscellaneous Tasks: Handle ad-hoc tasks that arise to support various operational needs, demonstrating flexibility and adaptability in a fast-paced environment.
Additional Responsibilities
  • Client Interaction: Manage client interactions via email and phone, ensuring prompt responses and professional engagement, fostering strong relationships with clients and stakeholders.
  • Process Documentation: Develop and document Standard Operating Procedures (SOPs) for tasks such as CRM management and client follow-ups, promoting efficiency and consistency across the team.
  • Meeting Coordination: Assist in coordinating meetings, ensuring efficient formats and agendas are in place, supporting effective collaboration and decision-making.
  • Data Management: Support in gathering and analyzing KPI data and preparing management reports, providing actionable insights to inform business decisions.
  • Technology Utilization: Utilize and potentially train on software tools like HubSpot, Asana, and others to streamline operations and improve productivity.
Requirements
  • Proven Experience: Proven experience as an Executive Assistant, Administrative Assistant, or similar role, demonstrating expertise in administration and operations support.
  • Familiarity with Real Estate Operations: Familiarity with real estate operations, CRM systems, and data management, showcasing understanding of industry-specific challenges and opportunities.
  • Strong Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines, ensuring efficient task management and time allocation.
  • Excellent Communication Skills: Excellent communication skills (written and verbal), facilitating clear and concise communication with clients, stakeholders, and team members.
  • Proficiency in Productivity Tools: Proficiency in using productivity tools such as Microsoft Office, Google Workspace, and CRM software, enhancing work efficiency and accuracy.
  • Independent Work Style: Ability to work independently with minimal supervision, demonstrating self-motivation and discipline in completing tasks and achieving goals.
Estimated Salary:

$60,000 - $80,000 per annum, depending on location and experience, reflecting the value and expertise required for this critical role.

About Sagan

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.

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