Executive Assistant

hace 2 semanas


Santiago, Metropolitana, Chile GHD A tiempo completo

About the Role

GHD is seeking a highly skilled and experienced Executive Assistant to support the Executives from Americas Leadership. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.

Key Responsibilities

  • Coordinate and manage international and domestic travel, arranging detailed travel plans and agendas for travel-related meetings
  • Manage scheduling, including calendars management, phone calls, meetings, and other company logistics
  • Support the production and coordination of quality documents, including meeting agendas, minutes, presentations, and white papers
  • Effectively coordinate and follow-through on the activities and commitments of the Executive member
  • Organize meetings and broader events, including attendee invites, room bookings, accommodation, and catering
  • Maintain a high level of confidentiality and discretion as required
  • Provide support to the Executive Leadership Team as needed
  • Undertake ad hoc tasks and projects as required
  • Ensure expenses are processed timely and accurately
  • Provide EA back-up support to the Americas Leadership Team
  • Work in a fast-paced environment and navigate shifting priorities
  • Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives

Requirements

  • Excellent verbal and written communication skills in English
  • College diploma or University degree
  • 8 to 10 years' demonstrable experience in a similar role
  • Previous project management experience
  • Understanding of the need for confidentiality when dealing with sensitive information and correspondence
  • Motivated self-starter with a strong work ethic and the ability to work under limited supervision
  • Very organized, with the ability to navigate shifting priorities. Strong time management and coordination skills
  • Sound judgment and an ability to effectively prioritize and juggle
  • Experience dealing with diary management and international travel arrangements
  • Experience planning and organizing meetings with strong attention to detail
  • Ability to work effectively at the leadership and executive level, gaining trust and confidence of others
  • Take pride in delivering high-quality work
  • Highly proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams)
  • Demonstrated ability to thrive in a collaborative team-based environment
  • Strong interpersonal skills and the ability to develop positive and lasting relationships with colleagues and clients

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