Administrative Support Specialist

hace 2 meses

Santiago, Metropolitana, Chile GHD A tiempo completo

About the Role

GHD is seeking a skilled and experienced Executive Assistant to provide high-level administrative support to Executives from the Americas Leadership team.

This role requires a professional and expert administrative professional with experience in complex diary management, organization of travel itineraries, and internal and external meeting coordination.

The ideal candidate will have excellent verbal and written communication skills, a college diploma or university degree, and a minimum of 8 to 10 years' experience in a similar role.

Responsibilities

  • Coordinate and manage international and domestic travel, arrange detailed travel plans and agendas for travel-related meetings.
  • Manage scheduling, including calendars management, phone calls, meetings, and other company logistics.
  • Support the production and coordination of quality documents, including meeting agendas, minutes, presentations, white papers, etc.
  • Effectively coordinate and follow-through on the activities and commitments of the Executive member.
  • Organise meetings and broader events as required, including attendee invites, room bookings, accommodation, catering, etc.
  • Maintain a high level of confidentiality and discretion as required.
  • Provide support to the Executive Leadership Team as required.
  • Undertake any ad hoc tasks or projects required.
  • Ensure expenses are processed timely and accurately.
  • Provide EA back-up support to the Americas Leadership Team.
  • Work in a fast-paced environment and navigate shifting priorities.
  • Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives.

Qualifications

  • Excellent verbal and written communication skills in English.
  • College diploma or university degree.
  • 8 to 10 years' demonstrable experience in a similar role.
  • Previous project management experience.
  • Understand the need for confidentiality when dealing with sensitive information and correspondence.
  • Motivated self-starter with a strong work ethic and the ability to work under limited supervision.
  • Very organized, with the ability to navigate shifting priorities. Strong time management and coordination skills.
  • Sound judgement and an ability to effectively prioritize and juggle.
  • Experience dealing with diary management and international travel arrangements.
  • Experience planning and organizing meetings with strong attention to detail.
  • Ability to work effectively at the leadership and executive level, gaining trust and confidence of others.
  • Take pride in delivering high-quality work.
  • Highly proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
  • Demonstrated ability to thrive in a collaborative team-based environment.
  • Strong interpersonal skills and the ability to develop positive and lasting relationships with colleagues and clients.

  • Executive Administrative Support Specialist

    hace 2 semanas

    Santiago, Metropolitana, Chile Nisum A tiempo completo

    Nisum is a leading global digital commerce firm based in California, offering services across digital strategy and transformation, insights and analytics, blockchain, business agility, and custom software development.OverviewFounded in 2000 with the customer-centric motto "Building Success Together," Nisum has grown to over 1,800 professionals worldwide. A...

  • Global Executive Support Specialist

    hace 1 mes

    Santiago, Metropolitana, Chile Willis Towers Watson (WTW) - Insurance Services A tiempo completo

    About the Role: We are seeking a highly skilled Global Executive Support Specialist to join our team at Willis Towers Watson (WTW) - Insurance Services.

  • Administrative Support Specialist

    hace 3 días

    Santiago, Metropolitana, Chile JLL A tiempo completo

    About the RoleAt JLL, we're shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We're committed to hiring talented individuals who share our passion for excellence.We're seeking an experienced Facilities Assistant to join our team in this role.Job SummaryThis is a dynamic...

  • Technical Support Specialist: Customer Experience Expert

    hace 4 días

    Santiago, Metropolitana, Chile Medium A tiempo completo

    Customer Support Role OverviewWe are seeking a skilled Technical Support Specialist to join our team. As a customer experience expert, you will be responsible for providing top-notch support to our clients.

  • Business Operations Support Specialist

    hace 4 semanas

    Santiago, Metropolitana, Chile FedEx Express México A tiempo completo

    Job OverviewFedEx Express México is seeking a highly skilled Business Operations Support Specialist to join our team. This role plays a vital part in the success of our operations, ensuring seamless coordination and efficient administrative tasks.About the RoleThis position involves various responsibilities, including:Supporting operational teams in data...

  • Technical Support Operations Specialist

    hace 1 mes

    Santiago, Metropolitana, Chile Caterpillar A tiempo completo

    Caterpillar is a leading manufacturer of heavy machinery and equipment. We are currently seeking a highly skilled Technical Support Operations Specialist to join our team.Estimated Salary: $60,000 - $80,000 per yearJob Description:The Technical Support Operations Specialist will be responsible for ensuring that our customers receive exceptional technical...

  • Customer Support Specialist

    hace 3 semanas

    Santiago, Metropolitana, Chile SupportYourApp A tiempo completo

    Job DescriptionWe are seeking a skilled Customer Support Specialist to join our team at SupportYourApp. In this role, you will be responsible for providing exceptional technical and customer support via various communication channels.The ideal candidate will have excellent language skills in German and English, with the ability to work collaboratively in a...

  • Mainframe Support Specialist

    hace 4 semanas

    Santiago, Metropolitana, Chile Citigroup Inc. A tiempo completo

    Are you looking for a challenging role in the technology sector? Citigroup Inc. is seeking an experienced Mainframe Support Specialist to join their team. In this position, you will be responsible for providing technical support and maintenance for our mainframe systems.About the JobThe ideal candidate will have a strong background in mainframe operations,...

  • Help Desk Support Specialist

    hace 3 semanas

    Santiago, Metropolitana, Chile Signant Health A tiempo completo

    We are seeking a highly skilled Help Desk Support Specialist to spearhead incident management and contribute to exciting projects.Job SummaryThis role is responsible for providing top-notch IT support for the global end-user community, including remote workers. The ideal candidate will have exceptional written and verbal English skills, with at least two...

  • IT Support Specialist for Global Community

    hace 1 mes

    Santiago, Metropolitana, Chile Signant Health A tiempo completo

    Service Desk (Delivery) SpecialistSantiago, Chile Req #2811We are seeking a talented Service Desk (Delivery) Specialist to spearhead incident management and contribute to exciting projects. As a specialist, you will play a critical role in providing top-notch IT support for the global end-user community.Key Responsibilities:Incident Management: Provide Level...

  • Technical Support Specialist

    hace 1 mes

    Santiago, Metropolitana, Chile SupportYourApp A tiempo completo

    Overview of the RoleAt SupportYourApp, we are a leading provider of secure technical, customer support, and CX services for tech companies worldwide. Our multicultural and multilingual environment allows individuals to thrive in their home offices while mastering new skills and achieving challenging goals.Estimated SalaryThe estimated salary for this...

  • Technical Support Specialist for Mainframe Applications

    hace 3 semanas

    Santiago, Metropolitana, Chile Citigroup Inc. A tiempo completo

    About the RoleThe Technical Support Specialist for Mainframe Applications is a dynamic position that plays a crucial role in ensuring the smooth operation of our mainframe applications. This role involves analyzing and resolving complex technical issues, collaborating with cross-functional teams, and contributing to the development of best practices and...

  • Technical Support Specialist for SaaS Solutions

    hace 4 semanas

    Santiago, Metropolitana, Chile SupportYourApp A tiempo completo

    Job DescriptionWe are seeking a highly skilled Technical Support Specialist to join our team at SupportYourApp, a leading provider of outsourced customer support services.About the Role:This is an exciting opportunity to work with clients from over 30 countries and speak multiple languages. As a Technical Support Specialist, you will be responsible for...

  • Administrative Support Coordinator

    hace 1 mes

    Santiago, Metropolitana, Chile Monster Energy A tiempo completo

    Job OverviewThe Latam South office in Santiago, Chile is the primary work location for 20 people and provides support for other 30 that work elsewhere in Chile.This role involves providing administrative support to assigned teams while ensuring all aspects of office management are functioning correctly and in compliance.

  • Customer Support Specialist

    hace 1 mes

    Santiago, Metropolitana, Chile WOLF A tiempo completo

    Empower Clients with Exceptional SupportWe are seeking a highly skilled Customer Support Specialist to join our rapidly growing team at WOLF. As the go-to expert for our clients, you will be responsible for delivering seamless and stellar experiences through email and chat interactions.The ideal candidate will have prior experience in a customer support role...

  • Chief Technology Support Specialist

    hace 4 semanas

    Santiago, Metropolitana, Chile The Ritz-Carlton A tiempo completo

    We are seeking a highly skilled Chief Technology Support Specialist to join our team at The Ritz-Carlton. This is an exciting opportunity for the right candidate to provide exceptional technical support and services to our guests and colleagues.Job Summary:This role will be responsible for providing first- and second-level technical support, repairs,...

  • Technical Support Specialist for Payment Solutions

    hace 1 mes

    Santiago, Metropolitana, Chile Nuvei A tiempo completo

    Nuvei is a Canadian fintech company accelerating the business of clients worldwide. We're looking for a Premium Account Technical Support Specialist to join our team.The ideal candidate will have hands-on technical support experience, knowledge of REST API and SDK, and excellent communication skills. They'll be responsible for providing technical guidance to...

  • IT Technical Support Expert

    hace 4 semanas

    Santiago, Metropolitana, Chile Moderntech Computer Systems Inc A tiempo completo

    Job OverviewModerntech Computer Systems Inc is seeking a skilled IT Technical Support Specialist to join our team. As an integral part of our technical support group, you will be responsible for providing top-notch support to our customers, ensuring their computer systems and equipment are running smoothly.

  • Technical Support Specialist

    hace 1 mes

    Santiago, Metropolitana, Chile Wipro A tiempo completo

    Role OverviewThe Production Specialist is a critical role within Wipro that requires exceptional technical support skills. This position is responsible for providing timely and effective assistance to clients, ensuring seamless process execution and delivering excellent customer service.Key Responsibilities:To provide prompt and courteous support to clients...

  • Technical Infrastructure Support Specialist

    hace 4 semanas

    Santiago, Metropolitana, Chile NTT DATA A tiempo completo

    Job OverviewWe are seeking a highly skilled Technical Infrastructure Support Specialist to join our team at NTT DATA. This role is responsible for providing top-notch technical support to our internal clients, ensuring the smooth operation of our IT infrastructure and systems.Your Key ResponsibilitiesProactively monitor, maintain, and administer our...