Executive Assistant

hace 2 semanas

Santiago de Chile Vacasa A tiempo completo

**Why Vacasa**

We started with just one home and an idea: to bring homeowners and renters together with smart technology and caring local teams. Today, we're the largest full-service vacation rental company in North America thanks to the people who give us their best every day. You'll fit right in here if you're curious, entrepreneurial, and thrive in a rapid-growth environment.

**What we're looking for**

Vacasa's Engineering division is seeking an Executive Assistant to join our team. The primary responsibility of this role is to provide high-level administrative support to our VP of Engineering and upper leadership team in Chile. At Vacasa, we love the fact that every day looks different. We are always growing and evolving, and we need someone who can help anticipate the needs of what comes next. This individual will be the point-of-contact for our Engineering leadership team in Chile and will require the ability to work in a fast-paced environment while maintaining an exceptional level of quality, professionalism, and integrity.

**What you'll do**
- Coordinate and collaborate with multiple departments to track timelines, request information, and/or provide updates on initiatives and projects
- Facilitate special cross-functional projects from end-to-end, requiring collaboration with key team members throughout the organization
- Support our senior Engineering leaders with day to day organizational needs
- Maintain calendars by planning and scheduling in-person meetings, remote meetings, town halls, and travel
- Manage details for meetings, conferences and off-site meetings
- Participate in management meetings and planning sessions as needed
- Prepare engineering group presentation decks and other materials to support group, company and board meetings
- Ensure leadership deliverables are successfully completed on time
- Proactively anticipate issues and solutions, planning one step ahead to ensure success
- Support overall team morale by creating events that boost engagement
- Assist in preparation of internal and external presentations
- Support the development of major projects and initiatives in other parts of the organization
- Is a team player in helping to accomplish tasks at hand

**What you'll need**
- 3-5 years of experience of executive-level administrative support experience
- English intermediate
- Demonstrated experience assisting high-level leadership in a dynamic, growth environment
- Project management experience preferred
- Strong experience working with and using GoogleSuite (calendar, docs, sheets, etc)
- Ability to communicate with all levels of employees and external stakeholders and ability to adapt communication style based on audience
- Exceptional organization and detail orientation
- Ability to innovate, adapt, and use discretion in difficult or changing situations
- Ability to filter, prioritize, analyze and validate information quickly with a high level of propriety
- Strong systems-thinking skills; ability to think through initiatives, issues, or opportunities
- Passion to embrace, support, and promote the organization's core values, beliefs, and culture
- **Ability to work from home and resides in Chile**

**What you'll get**:

- Open to remote work (Within Chile)
- Extended Health Benefits
- Above legal vacations and time-off benefits.
- Great saving plan benefits (APV)
- Courses and certifications
- All of the equipment you'll need to be successful
- Great team environment
- Vacasa is committed to maintaining a safe and productive work environment. Possession, use, or being under the influence of alcohol or illegal drugs in the workplace is prohibited._
- An offer of employment for this role will be contingent upon the successful completion of a background check._

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