Office Assistant
hace 2 meses
Job Description
Description
–>
The Regional Office for Latin America and the Caribbean (RLC) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the Region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with Centres/Divisions/Offices at headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RLC also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RLC develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the Region.Main Purpose:
The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/ she ensures quality and consistency of the flow of office work and information in the work unit.
Supervision Received/Exercised:
The Office Assistant reports to the Regional Programme Leader, RLC. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff.
Working Relationships:
The Office Assistant works closely with a wide range of colleagues in the division/region, with central units and external clients, performing and coordinating office- and management support services, and providing procedural guidance and information.
Key Functions/Results:
Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread' texts for adherence to format, grammar, punctuation and style;Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit;Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases;Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required;Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites;Perform other duties as required.Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.Experience:
Four years of relevant experience in office/management support work.Languages:
Working knowledge (proficient – level C) of Spanish and limited knowledge (intermediate – level B) of English.IT Skills:
Very good knowledge of the MS Office applications, Internet and office technology equipment.Source:
Recommend your friend
–>
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.
-
Office Assistant
hace 2 meses
Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completoJob DescriptionDescriptionThe Regional Office for Latin America and the Caribbean (RLC) leads FAO's response to regional priorities for food security, agriculture, and rural development by identifying and implementing priority activities in the Region. It ensures a multidisciplinary approach to programmes, prioritizes action areas, and collaborates with...
-
Office Assistant
hace 2 meses
Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completoJob DescriptionDescription –>The Regional Office for Latin America and the Caribbean (RLC) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the Region. It ensures a multidisciplinary approach to...
-
Office Assistant
hace 2 meses
Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completoJob DescriptionThe Office Assistant role involves reporting to the Regional Programme Leader, RLC and making independent decisions on work priorities. The position requires providing guidance to other office support staff and collaborating with colleagues to deliver office- and management support services.Key Functions/Results:Manage supervisor's calendar,...
-
Executive Office Assistant
hace 2 semanas
Santiago, Metropolitana, Chile Mandarin Oriental Hotel Group A tiempo completoPosition: Executive Office Assistant & Quality Coordinator (Full time #538299)Property / Office: Mandarin Oriental, SantiagoLocation: Santiago, ChileEstructura OrganizacionalEl _Executive Office Assistant & Quality Coordinator_ reportará directamente al Gerente General y Hotel Manager (oficina ejecutiva). No existiendo puestos funcionales que reporten al...
-
office assistant
hace 1 mes
Santiago, Metropolitana, Chile UN - United Nations A tiempo completoOrg. Setting and ReportingThis position is based in the Human Resources Section, Division of Administration in Santiago. The Team Assistant reports to the Chief of the HR Section. The Economic Commission for Latin America and the Caribbean is part of the United Nations, established in 1948 to contribute to the region's economic and social development. Its...
-
office assistant
hace 4 semanas
Santiago, Metropolitana, Chile UN - United Nations A tiempo completoOrg. Setting and ReportingThis position is based in the Human Resources Section, Division of Administration in Santiago. The Team Assistant reports to the Chief of the HR Section. The Economic Commission for Latin America and the Caribbean is part of the United Nations, established in 1948 to contribute to the region's economic and social development. Its...
-
office assistant
hace 2 semanas
Santiago, Metropolitana, Chile UN - United Nations A tiempo completoOrg. Setting and ReportingThis position is based in the Human Resources Section, Division of Administration in Santiago. The Team Assistant reports to the Chief of the HR Section. The Economic Commission for Latin America and the Caribbean is part of the United Nations, established in 1948 to contribute to the region's economic and social development. Its...
-
Assistant Front Desk Manager
hace 2 semanas
Santiago, Metropolitana, Chile Mandarin Oriental Hotel Group A tiempo completoInicio Trabajos para Assistant Front Desk Manager en ... 1 Trabajos para Assistant front desk manager en la Chile ¿Quieres actualizaciones para búsquedas de trabajo similares? Assistant Front Desk Manager Mandarin Oriental Hotel Group Hoy Position: Assistant Front Desk Manager (Full time # Property / Office: Mandarin Oriental, Santiago Location:...
-
Office Manager and Team Assistant
hace 2 semanas
Santiago, Metropolitana, Chile indurad Chile Spa A tiempo completoOffice Manager and Team Assistant (gn)Sensor-based Mining Automation(Santiago, Chile)Nuestra empresaNuestra empresa de tecnología e ingeniería se fundó en 2008 y desde entonces desarrolla innovadoras soluciones de sensores para el sector METS con aplicaciones básicas en minería y manejo de materiales a granel. Gracias a nuestra tecnología, las personas...
-
Office Secretary
hace 2 semanas
Santiago, Metropolitana, Chile Fresh Start A tiempo completoThe office secretary provides administrative support to ensure efficient operation of the office. They handle a variety of tasks, including managing office supplies, organizing meetings, and assisting with day-to-day operations. The office secretary is often the first point of contact for visitors and clients, so they play a crucial role in creating a...
-
Assistant Secretaria/a Santiago
hace 2 semanas
Santiago, Metropolitana, Chile Cuatrecasas A tiempo completoDESCRIPCIÓN EMPRESACuatrecasas, firma de abogados internacional con marcada implantación en España, Portugal y América Latina, cuenta con un equipo multidisciplinar y diverso de más de 1700 profesionales en 27 oficinas de 13 países, que cubren todas las disciplinas del derecho de empresa y trabajan en colaboración constante, compartiendo retos y...
-
Administrative Assistant Iii
hace 2 semanas
Santiago, Metropolitana, Chile NES FIRCROFT A tiempo completoRole: Administrative Assistant IIILocation: San Ramon, CaliforniaHours: 8AM-5PM Monday-FridayRole DescriptionThe main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as...
-
Assistant Front Desk Manager
hace 2 semanas
Santiago, Metropolitana, Chile Mandarin Oriental Hotel Group A tiempo completoPosition: Assistant Front Desk Manager (Full time #538182)Property / Office: Mandarin Oriental, SantiagoLocation: Santiago, ChileAlcance de la Posición**El Assistant Front Desk Manager supervisa y coordina el turno del departamento de Front Desk y actúa como responsable del hotel en turno (MOD).Estructura OrganizacionalEl Assistant Front Desk Manager...
-
Executive Assistant
hace 2 semanas
Santiago, Metropolitana, Chile MSD A tiempo completoJob Description:This is an exciting opportunity to be part of a pioneer subsidiary in Chile. We are a fast-paced, agile, and most of all, fun organization. We believe what makes us unique is our diverse workforce, our culture, and our flexible operating model. At our organization, we value trust, winning as one team, acting with the highest level of ethics...
-
HR Assistant
hace 2 semanas
Santiago, Metropolitana, Chile Spectramanagement A tiempo completoHR Assistant Vacante Fresca:SpectramanagementPublicado el: ,por Spectramanagement.Descripción de la Empresa: Call Center.ACERCA DE LA VACANTEFunciones del Puesto Successfully develop internal relationship with Talent Sourcers. Conduct intake sessions with Talent Sourcers to learn details of roles.Requisitos del PuestoShould be BilingualOn-site...
-
Executive Assistant
hace 2 semanas
Santiago, Metropolitana, Chile Gesta Virtual A tiempo completoWe are a leading global payment services company, providing solutions oriented to the specific needs of each Latin American country.We are looking for an executive assistant for our branch located in Santiago de Chile.I. Job purposeWe need an experienced Executive Assistance who thrives in a fast-growing fintech startup who can focus on bringing in...
-
Credit and Collections Assistant
hace 2 semanas
Santiago, Metropolitana, Chile Sociedad Punta de Lobos A tiempo completoCredit and Collections Assistant (Asistente de Crédito y Cobranzas) Publicada hoy por Sociedad Punta de Lobos 1 Vacante Finaliza en 60 días Sé uno de los primeros Sé uno de los primeros Teletrabajo Administrativo Región Metropolitana de Santiago Las Condes La persona en el cargo debe revisar y analizar, periódicamente, el estado de cuentas corrientes...
-
Administrative Assistant
hace 2 semanas
Santiago, Metropolitana, Chile GfK A tiempo completoCountryChileJob FamilyFinanceFor over 80 years, GfK has been a reliable and trusted insight partner for the world's biggest companies and leading brands who make a difference in every consumer's life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business questions around...
-
Learning Assistant
hace 2 semanas
Santiago, Metropolitana, Chile Colegio Pedro de Valdivia Penalolen A tiempo completoDescriptionColegio Pedro de Valdivia Peñalolén, se encuentra en la búsqueda de profesionales para el reemplazo del cargo Learning Assistant en el ciclo infant.El principal deber de un Learning Assistant es colaborar permanentemente en el proceso de formación de nuestros estudiantes, para el logro de aprendizajes, centrándose en los ámbitos académicos...
-
Learning Assistant
hace 2 semanas
Santiago, Metropolitana, Chile Colegio Pedro de Valdivia Penalolen A tiempo completoDescriptionColegio Pedro de Valdivia Peñalolén, se encuentra en la búsqueda de profesionales para el cargo de Learning Assistant en el ciclo de Media.El director debe deber de un Learning Assistant es colaborar permanentemente en el proceso de formación de nuestros estudiantes, para el logro de aprendizajes, centrándose en los alrededores académicos y...
