Vendor Onboarding Specialist

hace 2 semanas

Santiago, Metropolitana, Chile Vacasa A tiempo completo

Why Vacasa


We started with just one home and an idea: to bring homeowners and renters together with smart technology and caring local teams.

Today, we're the largest full-service vacation rental company in North America thanks to the people who give us their best every day.

You'll fit right in here if you're curious, entrepreneurial, and thrive in a rapid-growth environment.

Why Finance at Vacasa


Finance at Vacasa is much more than dollars and analytics, it's about building relationships across the organization to increase trust, partnership, and creating one shared source of truth and the ability for people to healthfully disagree and work together.

It is about helping the organization accurately reflect performance and to see around the corner and understand how performance today impacts us over the next 12-24 months and highlights the areas of focus that have the greatest impact.

We strive to be a trusted business partner which requires intellect, collaboration, curiosity, dedication and ingenuity to achieve. Our team works together to find and implement solutions in the face of challenges at every turn. We make it happen and we grow-ourselves and our company.

What We're Looking For


As the Vendor Onboarding Specialist, you will be an integral part of the vendor management team, responsible for efficiently and accurately managing the onboarding and data maintenance processes for our vendors.

Reporting to the Vendor Onboarding Supervisor, you will play a crucial role in ensuring that vendor information is collected, verified, and maintained in accordance with company policies and regulatory requirements.

Your attention to detail, strong organizational skills, and ability to collaborate effectively will contribute to the success of the vendor management function.


What You'll Do

  • Assist in the onboarding of new vendors, collecting required documentation, verifying vendor information, and ensuring compliance with company policies and regulatory requirements.
  • Maintain vendor records and updates within the Coupa Supplier Information Management (SIM) module and Netsuite ERP system, ensuring accuracy and completeness of data at all times.
  • Communicate with vendors to gather necessary information, resolve inquiries, and facilitate the onboarding process in a timely and professional manner.
  • Collaborate with internal stakeholders, including procurement, finance, and legal teams, to facilitate the timely approval and activation of new vendors.
  • Assist in the review and validation of vendor contracts, insurance certificates, and other required documentation to ensure compliance with contractual agreements and regulatory obligations.
  • Conduct regular audits of vendor records and data to identify and address inaccuracies, duplications, or inconsistencies.
  • Support the Vendor Onboarding Supervisor in the development and maintenance of standard operating procedures (SOPs) for vendor onboarding and data management processes.
  • Assist with special projects and initiatives aimed at improving vendor management processes, systems, and tools.
  • Stay informed about industry trends, best practices, and regulatory changes related to vendor management and onboarding processes.

The Skills You'll Need

  • Bachelor's degree in business administration, finance, accounting, or related field, or equivalent work experience.
  • Previous experience (13 years) in vendor management, vendor onboarding, or related roles, preferably in a corporate environment.
  • Experience with vendor management systems (e.g., Coupa SIM) and ERP systems (e.g., Netsuite), with proficiency in data entry and system navigation.
  • Familiarity with regulatory requirements related to vendor management, such as antibribery laws, data privacy regulations, and Know Your Customer (KYC) requirements, is preferred.
  • Strong understanding of vendor management principles, processes, and best practices.
  • Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
  • Detailoriented with strong analytical and problemsolving abilities.
  • Ability to prioritize tasks, meet deadlines, and manage multiple priorities in a fastpaced environment.
  • Experience with process improvement initiatives and automation tools is a plus.
-
Bilingual English / Spanish required

  • Please ensure that you upload an English version of your resume / C.V

Compensation
- $ $ CLP / year

What You'll Get

  • Career advancement opportunities
  • Employee discounts
  • All the equipment you'll need to be successful
  • Great colleagues and culture
  • Remote work (Within Chile)
  • Extended Health Benefits
  • APV
  • Vacasa is committed to maintaining a safe and productive work environment. Possession, use, or being under the influence of alcohol or illegal drugs in the workplace is prohibited._
  • An offe

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