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Operations Coordinator – Executive Support
hace 2 meses
Step into a vital role as an Executive Assistant at our fast-growing Chicago-based business consulting firm. In this position, you will provide crucial support to the owner, helping streamline operations and elevate client relationships. If you're a proactive self-starter with the ability to juggle multiple tasks, this could be the perfect opportunity for you.
The Role
Key Responsibilities:
Calendar Management: Organize and manage the owner’s calendar, ensuring all meetings and appointments are efficiently scheduled with reminders and prep materials in place.Client Engagement: Follow up on client action items and provide summaries to keep the owner prepared for recurring meetings and engagements.Social Media Oversight: Drive the company’s online presence by managing and enhancing content across social media platforms, helping to boost brand visibility.Event Preparation: Create lesson plans and handouts for networking events and public speaking engagements, offering both creative and logistical support.Client Communication: Serve as a point of contact for clients, ensuring projects are completed on time and at the highest service level.Billing Oversight: Manage invoicing, ensuring billing processes are accurate and timely.Email Management: Organize and manage emails across three main accounts, flagging important communications for timely responses.Adaptability: Embrace a “no job too small” mindset, tackling diverse tasks with a positive and flexible attitude.Kindly apply here also:
Ideal Profile
Qualifications:
Executive Support Experience: Proven experience supporting executives, preferably in consulting or fast-paced business environments.Organizational Skills: Exceptional ability to independently manage complex schedules and responsibilities.Communication Skills: Strong written and verbal English skills for clear client communications and social media content creation.Social Media Proficiency: Experienced in managing social media platforms and enhancing online engagement.Billing Expertise: Familiarity with invoicing and financial document preparation.Problem-Solving Ability: Adept at managing multiple priorities and addressing client needs effectively.High-Performance Focus: A commitment to excellence in every task, big or small.This role is ideal for someone ready to contribute significantly to the business’s success. If you're looking to work directly with senior leadership and thrive in a dynamic, growing environment, apply today to join our Chicago team.
What's on Offer?
A role that offers a breadth of learning opportunitiesOpportunities for career growth & developmentRole involving team management opportunities