Executive Assistant

JOB REQUISITION

Executive Assistant

LOCATION

SAN RAMON

Robert Half is seeking an Executive Assistant II who will provide analytical and specialized administrative support to relieve executive and/or managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature.

Specific Responsibilities
- Liaise with HR and Accounting Departments to ensure proper coding and research of outstanding items, such as invoices, expense reports, accruals and budget reports, employee documents and HR forms.
- Reviewing and interpreting Accounts Payable and HR reports to ensure appropriate allocation and processing of submitted items.
- Provide recommendations for additional forms and/or reclassifications of department charges.
- Analyze and verify various reports: expense reports, performance reviews, various budget reports (all highly confidential) as needed.
- Create summaries and custom reports as needed using mainly excel.
- Manage calendar. Plan and organize travel and hotel arrangements, prepare itineraries; schedule regular and ad hoc teleconferences and appointments, coordinate department event arrangements, including restaurant and catering for conferences, department meetings, outings and training.
- Plan and prepare meetings and presentation materials for meetings in a timely manner. Assist with departmental event meetings as needed.
- Prepare/set up new or existing office space within the department, including coordinating with the Facilities and Technical Support departments for Telecom needs, desk moves and new-hires in office or cube areas, and submitting appropriate forms for logins, file access, telephone, etc.
- Assist with a variety of projects and business processes including performance reviews, job descriptions, compensation grids, mailings, preparing binders, internet research, etc.
- Manage, track and prepare departmental payroll timesheets, check requests, CTO balance, spreadsheets, business cards, New Hire Forms (i.e. Log-in, access, phone), and other pertinent HR information within the department in accordance with RHI policies and procedures. Process and track various documents for management approval.
- Ensure all printers and fax machines are working properly and supplies are available to the department, interfacing with appropriate departments and vendors as needed to fulfill requests.
- Also ensure, through subordinate Executive Assistant, overall business unit is following all company policies and procedures.

Qualifications:

- Associate degree required, Bachelor’s degree preferred.
- 5+ years’ Administrative experience. Experience of office management preferred.
- Intermediate knowledge of Microsoft Office products and database entry. Proficiency in Excel and Word is required.
- Typing skills of 60 WPM minimum.

At Robert Half, there’s more to us than what we do. Learn about our values and what it’s like to work for the largest specialized staffing firm in the world at our San Ramon, California, Corporate Services office. Take a look at


Robert Half International Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Robert Half’s Corporate Services facility employment process, any offer of employment is contingent upon successful completion of a background check.

or call 1.855.744.6947 for assistance.
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JOB LOCATION

CA SAN RAMON CORP

ADDITIONAL LOCATION