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Executive Assistant PS&D MinAm

hace 2 semanas

Santiago, Metropolitana, Chile BHP A tiempo completo

About BHP
Welcome to BHP Here we empower the professional development of all our teams to reach their full potential. With a global portfolio of operations, we offer a diverse and inclusive environment with exceptional job opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values charter, and where their skills are the key to our success.

Why not you? Why not BHP?

About Our Process
At BHP, we are committed to hiring individuals who align with our values charter. As part of the selection process, subject to local regulations, there are a number of checks that may be conducted to demonstrate the candidate's suitability for the role, depending on the role being applied for.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
About The Role
In the Portfolio, Strategy & Development division of BHP in Minerals Americas region, we are in search of a proficient Team Administrator or Executive Assistant to provide dedicated support to the PS&D Leadership and broader team based in Santiago.

Key Responsibilities For This Role Include
Team & Stakeholder Engagement

  • Build collaborative relationships within the team, with peers, and internal/external stakeholders.
  • Identify, engage, and manage a range of diverse stakeholders.
  • Host visiting international employees and stakeholders.
  • Support team with visitor reception and meeting arrangements in Santiago and abroad.
  • Lead team planning and coordinate multi-stakeholder engagements.

Administrative & Operational Support

  • Manage daily calendars, meetings, and events, optimizing scheduling challenges.
  • Arrange national/international travel, accommodation, and logistics.
  • Organize events, workshops, and training sessions, including room bookings, catering, and IT support.
  • Support leadership with general team management activities (e.g., tracking trips, training, compliance, stakeholder mapping, meeting minutes, archives, expenses).
  • Take responsibility for office management, including coordination with IT, building services, and vendors.

Confidentiality & Records Management

  • Establish and maintain confidential records, correspondence, contact lists, and documentation.
  • Manage sensitive matters related to the PS&D Minerals Americas team with discretion.

Systems, Tools & Reporting

  • Use software (Outlook, Word, Excel, PowerPoint) and company systems to prepare presentations, reports, and information requests.
  • Manage internal systems, vendors, consultants, purchase orders, and project account creation.
  • Control project and team budgets, track general costs, and support cost reporting.
  • Support vendor/customer selection, contracts, and performance to optimize outcomes and mitigate risk.

Leadership & Strategic Support

  • Lead BOS implementation and support leadership in developing tools, routines, and tracking systems.
  • Support development and execution of work plans, administrative functions, and communications.
  • Apply and evaluate change management tools, methods, and strategic direction.
  • Develop and communicate insights to guide data-driven decision-making.
  • Source information, plan, and conduct analyses to support evidence-based decisions.
  • Use time management skills to meet leadership deadlines and thrive in a dynamic environment.
  • Maintain effective communication networks internally and externally.
  • Draft and prepare internal announcements, leadership meetings, and team-related event.

About You
You are a highly organized and proactive professional with a strong commitment to excellence and confidentiality. You bring:

  • Exceptional attention to detail and accuracy in handling sensitive and confidential information.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with SAP (POs/PRs).
  • Strong organizational and time management skills, with the ability to deal with complexity and unstructured environment, prioritize tasks, manage multiple deadlines, and work independently in dynamic environments.
  • Effective communication skills across all levels, supported by advanced English fluency and strong interpersonal capabilities.
  • Proven experience as an executive assistant, having supported senior leadership with autonomy, discretion, and reliability.
  • Project management and budgeting expertise, including cost tracking and vendor coordination.
  • A collaborative mindset, leveraging internal and global networks to drive results and simplify processes.
  • A strategic and analytical approach, using data-driven insights to support decision-making and continuous improvement.
  • A passion for digital enablement, advocating for tools and technologies that enhance collaboration and streamline operations.
  • Completed technical or higher education, with a strong foundation in administrative and operational excellence.
  • Resilience and initiative, with a talent for engaging diverse stakeholders and navigating complex challenges with professionalism and poise.

We Support a Diverse Workforce
At BHP, we adhere to Law 21,015 on Inclusion.

We know that diversity strengthens us. That is why we are focused on creating a more diverse workforce that represents the communities we operate and live in, ensuring a work environment where every person is included and treated with respect.

In this sense, we are committed to conducting a fair, equitable, and accessible selection process for all. If you have any disability, please email to adjust our selection process and provide the necessary support.