Administrative Support Specialist

hace 2 semanas

Las Condes, Chile Fibra A tiempo completo

Are you a highly organized and proactive individual who excels in fast-paced environments? We're seeking an Administrative Support Specialist to join our executive office team at Fibra. As the right-hand assistant to our CEO, you will play a pivotal role in ensuring seamless operations, strategic goal achievement, and impactful change in the future of education.

This is an excellent opportunity for a motivated and detail-oriented professional who thrives on multitasking, prioritization, and effective communication. You will be responsible for managing the CEO's calendar, coordinating public engagements, providing sales support, and overseeing day-to-day office operations.

Key Responsibilities:

  • Manage the CEO's schedule, ensuring all meetings, events, and appointments are well-organized and on track.
  • Coordinate public engagements, including speaking events, media interviews, and conferences, ensuring the CEO is always prepared and briefed.
  • Provide sales support, tracking client relationships, assisting with proposal preparation, and managing communications with key accounts.
  • Oversee and update client data for smooth follow-ups and timely actions.
  • Manage office correspondence, including emails, phone calls, and other administrative tasks.
  • Coordinate travel arrangements, meetings, and events, ensuring everything runs seamlessly.
  • Assist in the execution of key projects.

Requirements:

  • Previous experience as an Office Manager, Executive Assistant, or Commercial Assistant in a fast-paced role (ideally in startups or high-growth companies).
  • Strong organizational, communication, and interpersonal skills.
  • Proven ability to multitask, prioritize, and manage multiple projects simultaneously.
  • Proficiency in office management, handling travel logistics, and general administrative tasks.
  • Ability to work in-person, managing the office and supporting in-person engagements.
  • Availability for occasional travel.
  • Affinity for technology (familiarity with GSuite, Microsoft Suite, and other productivity tools).

What We Offer:

  • Estimated salary: $1,200,000 - $2,000,000 CLP per year, depending on experience.
  • 40-hour workweek.
  • Flexible working hours (9:00 AM - 6:00 PM) with occasional flexibility.
  • On-site work with flexibility.
  • 3-month trial period; then indefinite contract.

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