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Certified Contracts Specialist
hace 6 meses
**OFFICE LOCATION**:
Santiago, Chile
Candidatos de otras ciudades dentro de Chile, son bienvenidos a aplicar. Modalidad Teletrabajo.
LI-REMOTE
**WHO WE ARE**:
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
**WHAT WE CAN ACHIEVE TOGETHER**:
The **Certified Contracts Specialist / Exec. Assistant** will work towards meeting the strategic priorities of the Southern Andes Business Unit. This position is the point of contact in the drafting and administration workflow for all agreements. S/He provides oversight for the agreements process, ensuring compliance with internal policies and procedures and local laws. This role ensures effective tracking mechanisms to monitor the workflow process for agreements in order to help Project Managers manage their agreements, mitigate delays, and provide updates to other departments in a timely manner.
This professional will be working closely with managers and coordinators to provide advice related to agreements for the implementation of program activities (agreement type, payment schedules, deliverables, etc.) and working closely with Legal, Operations, and Grants Specialists to ensure that the terms and conditions of the agreements are appropriate for the given transaction or relationship. This position will prepare monthly reports regarding contractual due dates, payments, product delivery, expiration dates, amendments, and others to send to the Project Managers.
There will also be up to a 30%-time dedication in support of the Business Unit Director for Southern Andes. In this role, the Certified Contracts Specialist will perform operational and administrative tasks including travel and event logistics, agenda and contract management, organization of high-level events, contact management, reporting as well as research and analysis documents. She/he will manage internal communications of the Business Unit and support the Proposal Review Team, Leadership and All Staff meetings and other internal work groups in alignment with tasks related to the Business Unit Director. These tasks require excellent proactive organizational and tracking skills to ensure the agenda, facilitation and agreements are produced for each meeting based on Highly Effective Teams and other management tools. High level events will also require excellent capacities to coordinate, trouble-shoot and engage with a broad range of teams within and outside of TNC.
**WE'RE LOOKING FOR YOU**:
The **Certified Contracts Specialist / Exec. Assistant **will coordinate all aspects of planning, drafting, obtaining approvals for, signing, registering, filing and tracking contracts, grants, and other agreements (collectively “agreements”) for the Southern Andes Business Unit. Additionally it will dedicate 30% time in support of the Business Unit Director for Southern Andes with logístical and administrative support.
Responsibilities and Scope
- Completes training to obtain certification as a Certified Contracts Specialist (CCS) within TNC and maintains active status by attending periodic trainings, working closely with the Legal Department, other CCSs, and the TNC Contracts Manager for Latin America;
- Receives agreement requests from Project Managers and uses this information to draft legal agreements using templates provided by the TNC Legal Department. Serves as the point of contact for agreement approvals from Legal, Grants, Operations, Finance, etc.
- Coordinates with Project Managers to understand programmatic needs and advise on how to meet programmatic demands in a timely manner through appropriate agreements;
- Identifies and provides training sessions to BU staff about drafting and managing agreements (especially for new or newly promoted staff).
- Acts independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems;
- Demonstrates sensitivity in handling confidential information and manages agreements in accordance with TNC standards
- Maintains complete files for all agreements and provides accurate information to other departments (e.g., internal audit) or staff members upon request
- Ensures compliance with TNC’s Code of Conduct, values, policies and procedures, and external (donor/legal/IRS) requirements
- Provides input for the development and implementation of new initiatives or the improvement of existing systems
