Staff Assistant

hace 2 semanas

Santiago, Metropolitana, Chile United Nations A tiempo completo
This position is in the Latin American and Caribbean Institute for Economic and Social Planning.

The Staff Assistant works under the overall supervision of the Chief of Division and reports to the Chief of Division and Chief of Unit.


Responsibilities:

Within limits of delegated authority and depending on location, Staff Assistants at this level may be responsible for the following duties:

Processing of Communications and Asisstance in Meetings Preparations:

  • Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
  • Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
  • Attends meetings, prepares minutes, monitors followup activities.
  • Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
  • Manages, updates and further develops internal databases; updates website; generates a variety of standard and nonstandard statistical and other reports from various databases.
  • Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
  • Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
  • Assists in the preparation of presentation materials using appropriate technology/software.
  • May provide some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.).
  • Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
Production, organization and assistance in the publication of Web Content and act as Focal Point for ICT:

  • Maintains files (both paper and electronic) and databases for work unit.
  • Serves as a focal point with STIC. Performs tests for production and updating systems.
  • Serves as the focal point of the Web Unit for external communication tasks. Independently liaises with users to define and specify requirements.
  • Supports the production of multimedia resources undertaking research, writing drafts, production of content (graphic design, audio/video editing, etc.), obtaining clearances, editing copy, and coordinating approval, translation procedures and distribution.
  • Collects and posts content to the web site and on the distance education platforms using the tools and software needed.
and produces monitoring reports.

  • Performs other duties as assigned.
Competencies

Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Supplemental coursework/training in computer science, graphical or web design and/or multimedia development is desirable.

Training or coursework in production of multimedia tools is desirable.

Work Experience


Out of the five (5) years at least three (years) of experience in using computer tools to support distance education platform is desirable.

Experience in posting and managing website content is desirable.


Experience in graphic design and/or desktop publishing utilizing Adobe Photoshop, Adobe InDesign, Fireworks, Powtoon, Illustrator, Adobe Acrobat and/or comparable computer software is desirable.


Experience managing content and material in distance education platforms such as Articulate StoryLine, Storyline 360 and/or similar tools is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC.

For the position advertised, fluency in English is required. Fluency in Spanish is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recr

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