Accounting Assistant

hace 2 semanas

Santiago, Metropolitana, Chile United Nations A tiempo completo
This position is located in the Financial Services Section, of the Division of Administration. The Finance Assistant reports to the Chief of Financial Services Section.

Responsibilities:

Within delegated authority, the Accounting Assistant will be responsible for the following duties:

  • Scrutinizes source documents for completeness, accuracy and validity of charges.
  • Investigates erroneous charges and takes appropriate corrective accounting actions.
  • Communicates with field offices regarding missing documentation or any other issues related to discrepancies between their accounts and those maintained at Headquarters.
  • Reconciles and reviews suspense accounts and ensure proper clearance procedures have been followed.
  • Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
  • Consolidates data into financial statements.
  • Assists with the monitoring of expenditures to ensures they remain within authorized levels. Examines the validity of requests for increases in imprest levels; prepares disbursement vouchers to replenish imprest accounts.
  • Prepares worksheets and assists with the preparation of financial statements.
  • Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
  • Serves as Approving Officer for disbursements up to an authorized level.
  • Provides guidance and training to colleagues as required.
  • Supervises other General Service staff as required.
  • Drafts/prepares memoranda and/or cables to various offices, departments and overseas offices.
  • Responds to queries from staff members and third parties.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other duties as may be required.
Competencies

  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.

Work Experience
At least seven (7) years of experience in accounting, finance or related area is required.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC.

For the position(s) advertised, fluency in both English and Spanish is required.

NOTE:
'Fluency'' equals a rating of ''fluent'' in all four areas (speak, read, write, and understand).

Assessment

Special Notice

  • Although there is no right or entitlement to Flexible Working Arrangements, many of our staff at ECLAC work flexibly in many different ways. Please wait until the final stage of the


offer to ask more about flexibility since the agreement is voluntary between the staff members and their supervisor and will depend on the organisational needs.


  • Although there is no right or entitlement to Flexible Working Arrangements, many of our staff work flexibly in many different ways.

The following types of flexibility are usually possible:

staggered working hours, compressed work week, scheduled breaks for learning activities and telecommuting (maximum 80.5 Km from the duty station).

This position requires [high | some] office presence time [and travel]. Please wait until the final stage of the offer to ask more about flexibility since the agreement is voluntary between the staff members and their supervisor and will depend on the organisational needs

United Nations Considerations


Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women

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