Executive Assistant

**Date**:3 Sep 2024**Job Posting End Date**:
**Job Country**:Chile**Job State/Province**:Santiago**Job Location/Region**:
**About BHP**
- At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.- Come and be a part of this succes**About the role**
- In the Project Vicepresidency, we are searching a proficient Team Administrator or Executive Assistant to provide dedicated support to the Project Leadership Team and broader team based in Santiago. The key responsibilities for this role include:
- Build collaborative relationships within the team, with peers and other internal and external stakeholders.
- Establish and maintain confidential records, correspondence, contact lists, and related material.
- Arrange events, meetings, workshops and training sessions including room bookings, material custodian and preparation, catering and logistics and liaise with local IT members for technical support
- Support the team with budget management & cost reporting.
- Manage sensitive matters related to the Project VP team with a high level of confidentiality and discretion.
- Manage daily calendar of meetings and events for the team, addressing and optimizing scheduling challenges and opportunities.
- Use appropriate software (e.g.: Outlook, Word, Excel, PowerPoint) and company systems to prepare presentations, reports, or other request of information to support the area.
- Arrange national and international travel and accommodations including ground transportation and reservations for meetings with stakeholders.
- Developing and maintaining effective communication networks internally and externally.
- Using effectively your time management skills to support leadership team’s deadlines and to function well in a very dynamic environment.
- Support team with reception of visitors, arrangement of meetings in Santiago and abroad as required.
- Manage internal systems, vendors, consultants, purchase orders, creations of project accounts
- Control team budget and track general costs
- Host visiting international employees and stakeholders
- Support leadership with general team management activities including tracking teams trips, training, compliance requirement, stakeholders mapping / contact lists, meeting minutes, archives, expenses and documentation in general
- Draft and prepare internal announcements, leadership meetings, and other events/activities where the team is involved with.

**About You**
- Requirements for success:
- Strong technical proficiency with Microsoft Office Suite.
- SAP experience desirable (POs/ PRs).
- Effective communication on a variety of levels.
- Strong organizational skills, management and an ability to prioritize workload and to work independently.
- Advanced English level.
- Completed technical or higher education.
- Strong commitment to perform at the highest level possible on a consistent basis.
- Able to leverage collaboration networks.
- Strong follow-through skills
- Strong skills with social and interpersonal relationships
- Location: Santiago- Mandatory requieremt: Eglish written and spoken**Supporting a Diverse Workforce**
- The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.- At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.