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Executive Assistant

hace 3 semanas

Santiago de Chile HB International Group A tiempo completo

Executive Assistant - PM Jr for CEOs support - Power BI

**Job Title: PM JR - Will assist** the CHILE CEO and Senior Management, tracking projects.

Required: experience in presentations, data analysis, and coordination of special projects with local and international management.

**Type**: Full-Time, Hybrid

**Working Hours**: Mondays - Fridays, 8:30 am - 6:00 pm, Macul/San Bernardo
- Hybrid mode to be discussed directly with the immediate boss.

**Compensation**: to be negotiated based on experience.

**Job Summary**:
**Key Responsibilities**

**Administrative Support**: He/She will manage the CEO and two senior Managers' calendars, including scheduling meetings, calls, and coaching sessions. I also coordinate travel arrangements and maintain up-to-date records.

**Client Relations**: This position serves as the primary point of contact for clients and partners, scheduling meetings, providing information, and assisting in the preparation of special agreements.

**Project Management**: He/she will help with project management and timelines, ensuring deadlines are met. I will also track progress on key business initiatives and provide regular updates.

**Content & Communication**: Assist in drafting and proofreading communications, presentations, and newsletters.

**Event Coordination**: Organize workshops, webinars, and in-person events. Handle logistics, participant communication, and follow-ups. Capable of interacting with other areas such as Marketing, Sales, Logistics, Human Resources, Finance, and others.

**Document Management**: Prepare and organize documents, reports, and presentations. Maintain confidentiality and manage sensitive information with discretion.

**Research & Analysis**: Gather data to support the management in decision-making and strategy development

**Ad Hoc Tasks**: Provide support on any miscellaneous tasks to support the growth of the business, including personal assistance as required

**Key Qualification**

**Experienc**e: Minimum 8 years of administrative or executive assistant experience, ideally in global companies. Tracking of several projects and presentations. EXCEL, POWER BI

**Skill**s: Excellent written and verbal communication skills, strong organizational abilities, and a keen eye for detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools. Power BI.

**Technology**: Comfortable with technology and adept at learning new systems and tools (experience with scheduling software, CRM systems, and online marketing tools preferred

**Interpersonal Skill**s: High emotional intelligence, professionalism, and a friendly demeanor. Ability to manage multiple priorities and communicate effectively with a diverse range of internal and external clients and suppliers, and stakeholders/board

**Self-Starte**r: Ability to work independently, anticipate needs, and stay one step ahead. Comfortable in a fast-paced, dynamic environment

Tipo de puesto: Tiempo completo

Sueldo: $2.700.000 - $3.400.000 al mes