Executive Assistant

hace 9 horas

Santiago de Chile bioMérieux sa A tiempo completo

**Executive Assistant**

**Primary Purpose and Overall Objective of the Job**:
Provide high-level administrative and operational support to the executives, such as agenda management, events organizations & travel arrangements. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**Main Accountabilities**:

- Provide efficient calendar management to executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support the regional Directors. Arrange and handle all logistics for regional meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Complete a broad variety of administrative tasks that facilitate the Region VP ability to effectively lead the organization
- Support the regional leadership team in administrative tasks & coordinate all Executive Team meetings and assist with staff meetings and events as needed.
- Work closely with the Vice president to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Communicating with Directors, general managers, peers.
- Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time.
- Organizing, Planning, and Prioritizing Work — Developing plans to prioritize, organize, and accomplish objectives.

**Typical Studies-Experience, Skills and Qualifications**:

- ** Studies-Experience**:

- Undergraduate business related degree
- 1 to 5 years of experience in international environment

**Skills and Qualifications**:

- Good relationship
- Good oral and written communication both in Spanish and in English
- Discretion, sense of confidentiality and attention to details.
- Good sense of adaptation, strong organizational capacity, rigor and method
- Ability to work in an international context
- Ability to work in a team
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.

**Languague**:
Spanish = Fluent

English = Fluent

Portuguese = Intermediary

**_
The position will be based in Santiago - Chile_

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