High-Level Operations Specialist
hace 3 semanas
Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses.
About the PositionWe are seeking a skilled and proactive Real Estate Executive Assistant to support our operations. This role will primarily focus on maintaining efficient back-office functions essential to our real estate investment/agency operations.
Key Responsibilities- CMS Management: Ensure our CRM system is updated and organized with accurate data.
- Data Analysis: Regularly update and analyze Key Performance Indicators (KPIs) and prepare detailed reports for management review.
- Communication Coordination: Manage communication channels including emails, Slack, and our phone system to ensure efficient and timely responses.
- Contact List Management: Assist in building and maintaining contact lists, and perform skip tracing activities as needed.
- Administrative Support: Handle ad-hoc tasks that arise to support various operational needs.
- Client Engagement: Manage client interactions via email and phone, ensuring prompt responses and professional engagement.
- Process Development: Develop and document Standard Operating Procedures (SOPs) for tasks such as CRM management and client follow-ups.
- Meeting Organization: Assist in coordinating meetings, ensuring efficient formats and agendas are in place.
- Data Gathering: Support in gathering and analyzing KPI data and preparing management reports.
- Technology Utilization: Utilize and potentially train on software tools like HubSpot, Asana, and others to streamline operations.
To be successful in this role, you should have:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Familiarity with real estate operations, CRM systems, and data management.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills (written and verbal).
- Proficiency in using productivity tools such as Microsoft Office, Google Workspace, and CRM software.
- Ability to work independently with minimal supervision.
Experience in the real estate industry or related fields would be advantageous, as would knowledge of skip tracing techniques and tools.
The estimated salary for this position is $55,000 - $65,000 per year, depending on location and experience.
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