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Facilities Management Expert for LATAM Offices
hace 1 mes
Please submit your CV in English.
InterSystems is seeking a seasoned Facilities Manager to support its LATAM offices. As a facilities management expert, you will be responsible for maintaining Class A office spaces and ensuring the highest standards of company facilities and equipment across the region.
This role reports directly to the Director of Facilities and involves a broad range of responsibilities, including supplier management, third-party contracts, lease renewals and agreements, refurbishments, maintenance, and servicing. You will also be responsible for health and safety and all aspects of FM compliance and business continuity.
The successful candidate will be office-based in Santiago and will cover various responsibilities:
New Offices & Refurbishments
- Liaise with agencies to search for office premises and conduct site visits to shortlist options. Negotiate head of terms and leases with in-house and local lawyers.
- Negotiate with architects to design floor plan options and organize complete office fit-out coordination.
General Responsibilities
- Build and maintain good working relationships with external contractors and vendors of equipment and supplies.
- Negotiate and review maintenance and utilities contracts for the LATAM offices, keeping accurate and up-to-date records of maintenance work carried out.
- Ensure the PPM schedule for owned buildings is adhered to, ensuring security standards are maintained and adhered to by employees.
- Manage the flow of communication within the offices and ensure the smooth running of routine facilities duties.
- Prepare high-level and complex reports and presentations.
- Assist the Director of Facilities with the development and management of the departmental budget.
- Remain current on Health and Safety regulations concerning facilities and safety.
- Perform ad-hoc project work (which may involve overseas travel) as required.
Health and Safety & Compliance
- Review the Health and Safety policy against changes in legislation and ensure risk assessments are completed on an ongoing basis.
- Ensure compliance with our ISOs and Global Environmental Goals.
- Sit on the Business Continuity Committee and ensure the company has resiliency to emergencies.
- Provide suitable Health and Safety advice to Managers and employees, determine training needs, and correct poor practices.
- Issue work permits from contractors for dangerous work and ensure correct notices are displayed in all offices.
- Ensure the office has trained fire wardens and first aiders.
Job Qualifications
- You must have advanced to fluent English language skills.
- Excellent execution and follow-up abilities, with the capacity to work under pressure and meet tight deadlines.
- Highly developed organizational skills, with the ability to work effectively in a team environment.
- A minimum of 5 years' experience in facilities management, including lease negotiations and heads of terms.
- In-depth knowledge of hard service management, including asset maintenance and PPM scheduling.
- Strong analytical and report writing skills.
- Excellent communication skills.
- Flexibility to work evenings and weekends when required, with time given back in lieu.
- Advanced Microsoft Office skills – Word, Excel, PowerPoint, and Outlook.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
