Human Resources Assistant
hace 1 semana
This position is located is located in ECLAC Headquarters in Santiago de Chile, in the Section of Human Resources Management. The Human Resources Assistant reports to the Chief of the Recruitment Unit.
**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
- Assists in filling posts for all categories, including initiating and following up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities.
- Assists in organizing and coordinating competitive recruitment examinations.
- Oversees the maintenance of vacancy announcement files and tracking the status of vacancy announcements.
- Reviews and processes personnel actions in the ERP system.
- Advises staff and hiring managers on the recruitment of staff and non-staff matters.
Classification
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.
Administration of entitlements
- Reviews and processes requests for entitlements and claims.
- Maintains Umoja entitlements reference tables.
Staff development and career support training
- Assists in the organization and conducts training courses and workshops.
- Provides logistics and administrative support to trainers.
General
- Conducts exit interviews for separating staff and assists him/her in final arrangements.
- Contributes to the creation and maintenance of databases, contributes to data collection projects, products, tools and processes to extend the capabilities of client offices.
- Contributes to the identification and analysis of patterns in data sets using various methods
- Prepares written response to queries concerning HR related matters, including data sets upon request; responds to queries/requests and maintains/updates web pages.
- Trains and provides supervision to new and lower-level staff in the unit.
- Trains and provides support to client offices in recruitment of staff and non-staff.
- Performs other duties as required.
Competencies
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Commitment to continuous learning: Keeps abreast of new developments in own occupation/profession. Actively seeks to develop oneself professionally and personally. Contributes to the learning of colleagues and subordinates. Shows willingness to learn from others. Seeks feedback to learn and improve.
Vision: Identifies strategic issues, opportunities and risks. Clearly communicates links between the Organization’s strategy and the work unit’s goals. Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction. Conveys enthusiasm about future possibilities.
Education
High school diploma or equivalent is required.
Work Experience
Seven (7) years of progressively responsible experience in human resources management, administrative services or related area are required.
Experience using ERP systems, such as PeopleSoft, SAP or other, to manage HR processes is desirable.
Experience in maintaining and supporting the creations reports, information management, or related area is desirable.
Experience providing training to client offices is desirable.
Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC. For the position(s) advertised, fluency in English is required; and fluency in Spanish is required. Knowledge of another official United Nations language is an advantage.
NOTE: ‘Fluency’’ equals a rating of ‘’fluent’’ in all four areas (speak, read, write, and understand).
Assessment
Special Notice
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
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