Human Resources Assistant

hace 7 meses

Santiago de Chile United Nations A tiempo completo

This position is located in the Staff Administration Unit, Human Resources Section, Santiago, of the Economic Commission for Latin America and the Caribbean. The Human Resources Assistant (HR Partner) reports to the Chief of the Staff Administration Unit and is under the overall supervision of the Chief of the Human Resources Section.

**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Administration of contracts and entitlements
- Reviews and processes requests for entitlements and claims in Umoja.
- Reviews and processes requests for Onboarding and Separation of staff.
- Maintains entitlements reference tables.
- Assists in the review and processing of data pertaining to conditions of service.
- Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules appointments/meetings, monitors deadlines, etc.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
- Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- May provide guidance/training to less experienced staff.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as required.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Job - Specific Qualification
Complete studies or certifications in the use of Microsoft Office 365 tools, such as Excel and Sharepoint, is desirable.

Complete studies or certifications in the area of HR management is desirable.

Complete studies or certifications in the use of ERP systems is desirable.

Formal training or complete studies in Administration, Finance, Human Resources, or related area is desirable.

Work Experience

Experience in the human resources area is desirable

Experience administrating a broad range of entitlements and benefits using ERP systems such as SAP is desirable.

Experience in data analysis or reporting on HR metrics is desirable.

Experience working in an international organization similar to the United Nations, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC. For the position advertised, fluency in English and Spanish is required.

Assessment

Special Notice
Appointment or assignment against this position is for an initial period of one year.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be pro

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