Empleos actuales relacionados con team assistant - Santiago, Metropolitana - United Nations Children's Fund (UNICEF)
-
Financial Assistant
hace 1 mes
Santiago, Metropolitana, Chile GHD A tiempo completoFinance Assistant - BilingualAt GHD, we're committed to empowering our people to make a positive impact. We're looking for a skilled Finance Assistant - Bilingual to join our Finance team in Santiago.Key Responsibilities:Support the Finance Services team by completing accounts and accounting tasks as required.Ensure compliance with all company policies,...
-
HR Operations Assistant
hace 4 semanas
Santiago, Metropolitana, Chile Avispa Technology A tiempo completoHR Admin Assistant Job DescriptionWe are seeking a highly organized and detail-oriented HR Admin Assistant to join our team at Avispa Technology. As an HR Admin Assistant, you will provide operational support to our Recruiting and HR Operations Management teams, ensuring the smooth execution of HR operations tasks.Key Responsibilities:Provide administrative...
-
Financial Assistant
hace 4 semanas
Santiago, Metropolitana, Chile GHD A tiempo completoFinance Assistant - BilingualAt GHD, we're committed to empowering our people to make a positive impact. We're looking for a skilled Finance Assistant - Bilingual to join our Finance team in Santiago.Responsibilities:Support the Finance Services function by undertaking duties assigned in the Finance Services duty statements.Ensure compliance with all GHD...
-
Executive Assistant
hace 2 semanas
Santiago, Metropolitana, Chile GHD A tiempo completoExecutive Assistant Opportunity at GHDWe are seeking a highly skilled and experienced Executive Assistant to join our team at GHD. As a key member of our Americas Leadership Team, you will provide professional and expert administrative support to our Executives.Key Responsibilities:Coordinate and manage international and domestic travel, including arranging...
-
Finance Assistant
hace 2 semanas
Santiago, Metropolitana, Chile GHD A tiempo completoAt GHD, we empower our people to make a positive impact. We combine our technical expertise with the capabilities of our clients and partners to respond to complex challenges. Our Santiago office is seeking a Finance Assistant - Bilingual to join our Finance team.Key Responsibilities:Support the Finance Services team by undertaking assigned duties.Ensure...
-
Finance Assistant
hace 2 meses
Santiago, Metropolitana, Chile GHD A tiempo completoAt GHD, we are committed to empowering our people to make a positive impact. We combine our technical expertise with the capabilities of our clients and partners to respond to complex challenges facing our planet.Our Finance team is seeking a Finance Assistant - Bilingual to provide proactive support and ensure compliance with company policies, internal...
-
Finance Assistant
hace 2 meses
Santiago, Metropolitana, Chile GHD A tiempo completoAt GHD, we're committed to empowering our people to make a positive impact. We combine our technical expertise with the capabilities of our clients and partners to respond to complex challenges facing our planet.Our Finance team is seeking a highly skilled Finance Assistant - Bilingual to provide proactive support and ensure compliance with company policies,...
-
Virtual Marketing Assistant
hace 3 semanas
Santiago, Metropolitana, Chile Job Duck A tiempo completoJob Duck is seeking Marketing Assistants to support the development of marketing strategies and campaigns to maximize profits. As a Marketing Assistant, you will collaborate closely with employees in other areas, such as advertising, market research, production, and sales. Key responsibilities include creating and managing social media accounts,...
-
Executive Assistant
hace 1 mes
Santiago, Metropolitana, Chile WTW A tiempo completoThe RoleWe are seeking a highly skilled and organized Executive Assistant to join our team at WTW. As a key member of our global operations team, you will be responsible for providing administrative support to our executives and ensuring the smooth operation of our business.Key ResponsibilitiesCommunicate effectively with leaders at a global, regional, or...
-
Executive Assistant
hace 2 meses
Santiago, Metropolitana, Chile GHD A tiempo completoAbout the RoleGHD is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Executives from Americas Leadership. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.Key ResponsibilitiesCoordinate and manage international and domestic travel, including arranging...
-
H3C Office Administrator
hace 2 semanas
Santiago, Metropolitana, Chile H3C A tiempo completoJob Title: Country Leader AssistantWe are seeking a highly skilled and experienced Country Leader Assistant to join our team at H3C. As a key member of our country operations team, you will be responsible for providing administrative support to our country leader and ensuring the smooth operation of our office.Responsibilities:Manage office real estate,...
-
Santiago, Metropolitana, Chile Pontificia Universidad Católica de Chile A tiempo completoJob Title: Assistant or Associate Professor in Clinical Research and/or Epidemiology in Infectious DiseasesPontificia Universidad Católica de Chile invites applications for a tenure-track position and joint appointment at the level of Assistant or Associate Professor in Clinical Research and/or Epidemiology in Infectious Diseases.About the PositionThe...
-
Senior Project Control Assistant
hace 6 días
Santiago, Metropolitana, Chile UNHCR A tiempo completoJob DescriptionThe Senior Project Control Assistant will work independently on regular assignments under the supervision of the Operation Officer or to the same management level as programme and will work in close coordination with the Project Control Officer based at the Regional Office of UNHCR in Buenos Aires and Program Unit in Chile, who will provide...
-
Operaciones Assistant
hace 3 semanas
Santiago, Metropolitana, Chile Icv A tiempo completoICV is seeking a skilled and detail-oriented individual to fill the role of Ayudante de Operaciones. As a key member of our team, you will be responsible for providing support to our operations team, ensuring the smooth execution of our projects and maintaining the highest standards of quality and safety.Main ResponsibilitiesAssist the site supervisor in...
-
Financial Compliance Assistant
hace 2 meses
Santiago, Metropolitana, Chile Vacasa A tiempo completoWhy Choose Vacasa At Vacasa, we began with a single property and a vision: to connect homeowners with renters through innovative technology and dedicated local teams. Today, we proudly stand as the largest comprehensive vacation rental service in North America, driven by the commitment of our exceptional team members. If you are inquisitive,...
-
HR Operations Coordinator
hace 1 mes
Santiago, Metropolitana, Chile Avispa Technology A tiempo completoHR Admin Assistant Job DescriptionWe are seeking a highly organized and detail-oriented HR Admin Assistant to join our team at Avispa Technology. As an HR Admin Assistant, you will provide operational support to our Recruiting and HR Operations Management teams, ensuring the smooth execution of HR operations tasks.Key Responsibilities:Provide administrative...
-
Marketing Coordinator
hace 2 semanas
Santiago, Metropolitana, Chile Boston Scientific A tiempo completoAbout the RoleWe are seeking a highly motivated and organized Marketing Assistant to join our team. As a Marketing Assistant, you will be responsible for coordinating and executing the presence in events directed to our clients. This includes coordinating with business unit leaders, suppliers, and internal teams to ensure successful event execution.Key...
-
Office Administrator
hace 1 mes
Santiago, Metropolitana, Chile H3C A tiempo completoJob SummaryWe are seeking a highly skilled and experienced Office Administrator to join our team at H3C in Santiago, Chile. As a key member of our team, you will be responsible for providing administrative support to our country leader and ensuring the smooth operation of our office.Key ResponsibilitiesManage office real estate, including rental and...
-
Santiago, Metropolitana, Chile Pontificia Universidad Católica de Chile A tiempo completoJob Opportunity at Pontificia Universidad Católica de ChileThe Faculty of Medicine and Faculty of Biological Sciences at Pontificia Universidad Católica de Chile invite applications for a tenure-track position and joint appointment at the level of Assistant or Associate Professor. The successful candidate will have a joint affiliation with the Faculty of...
-
Office Administrator
hace 2 meses
Santiago, Metropolitana, Chile H3C A tiempo completoJob Summary:H3C is seeking a highly skilled and experienced Office Administrator to join our team in Chile. As a key member of our operations team, you will be responsible for providing administrative support to our country leader and ensuring the smooth operation of our office.Key Responsibilities:Manage office real estate, including rental and decoration...
team assistant
hace 3 meses
JOB DESCRIPTION
Job Opening
Job Opening ID: 226146
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-4
Duty Station : SANTIAGO
Department/Office : Economic Commission for Latin America and the Caribbean
Date Posted : Jan 23, 2024
Deadline : Feb 21, 2024
Org. Setting and Reporting
This position is located in the Human Resources Section, Division of Administration, in the Economic Commission for Latin America and the Caribbean (ECLAC), Santiago. The Team Assistant reports to the Chief of the Human Resources Section.
The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at for further information.
Responsibilities
Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:
• Performs a wide range of office support and administrative functions to help ensure the smooth functioning of the Human Resources Section.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate Section.
• Performs data entry and extraction functions.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Provides support and advice to retirees, and their beneficiaries, regarding regular procedures and communication with the Pension Fund.
• Provides support and advice to staff requesting authorization to perform outside activities, and keeps records accordingly.
• Keeps records of exceptional approvals regarding Human Resources rules and procedures.
• Issues certificates of employment at the request of the staff, in accordance with established standards.
• Receives and reviews requests from staff for Flexible Working Arrangements.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Maintains files (both paper and electronic) and databases for the Section.
• Assists in providing software and office equipment support.
• Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
• Performs other duties as assigned.
Competencies
• PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent is required.
NOTE: For positions in the General Service category, candidates are required to clearly indicate in their Applicant Profile (AP) relevant information confirming completion of High School.
Job – Specific Qualification
Not available.
Work Experience
A minimum of three years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to 1 for candidates who possess a firstlevel university degree or higher.
Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC. For the post advertised, fluency in Spanish is required. Knowledge of English is required. Knowledge of another official United Nations language is an advantage.
NOTE: 'Fluency'' equals a rating of ''fluent'' in all four areas (speak, read, write, and understand) and 'knowledge'' equals a rating of ''confident'' or "fluent' in two of the four areas.
Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.
