Senior Project Control Assistant

hace 4 semanas


Santiago, Metropolitana, Chile UNHCR A tiempo completo

Job Description

The Senior Project Control Assistant will work independently on regular assignments under the supervision of the Operation Officer or to the same management level as programme and will work in close coordination with the Project Control Officer based at the Regional Office of UNHCR in Buenos Aires and Program Unit in Chile, who will provide for advice and operational support.

Key Responsibilities

  • Contribute to reviewing the internal control systems of implementing partners, developing Strengthening Plans and providing continuous capacity building.
  • Assist the Multi-Functional Team (MFT) during Implementing Partners (IP) financial and performance verifications, by performing verification of the financial status of projects by researching files, calculating costs, and anticipating expenditures, so that the balance available under each project can be easily monitored.
  • Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress.
  • Assist with the verification of the financial status of projects by researching files, calculating costs, and anticipating expenditures, so that the balance available under each project can be easily monitored.
  • Bring to the attention of supervisors and programme officers any significant variances at the office level in budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
  • Escalate Implementing Partners issues to supervisors.
  • Recommend acceptance or non-acceptance of Implementing Implementation Project Financial Report (IPFRs) and payment of instalments.
  • Contact implementing partners for project-related matters, in coordination with the MFT.
  • Contribute to the definition of IPs Risk Registers, in coordination with the MFT.

Requirements

  • Strong writing skills in English and Spanish.
  • Direct experience in refugee, mixed-movements, and development settings is highly desirable.
  • Strong managerial skills are required and ability to work under minimum supervision; previous experience of interacting with teams remotely or across more than one country, including in donor capitals, would also be an asset.
  • Proven experience in liaising and negotiating with a wide range of stakeholders, including diplomatic corps, government authorities, UN agencies, international NGOs, civil society organizations, and refugee-led organizations.
  • Strong analytical and strategic thinking skills, enabling the development and implementation of effective external relations strategies.

Working Conditions

The Senior Project Control Assistant receives general guidance and work plans from the supervisor and s/he has no supervisory role. Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).



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