Finance and Budget Assistant

hace 2 semanas

Santiago, Metropolitana, Chile United Nations A tiempo completo
This position is temporarily available for a period of six months with part-time (50%) dedication.


This position is located in the Programme, Planning and Operations Division at ECLAC, the Finance and Budget Assistant reports to the Head of the Budget Unit.


Responsibilities:

Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties:

BUDGET:

  • Provides support with respect to the review, analyses and preparation of the mediumterm plan and its revisions.
  • Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and nonstaff requirements.
  • Assists managers in the elaboration of resource requirements for budget submissions.
  • Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
  • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
  • Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
  • Monitors integrity of various financial databases.
  • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
  • Coordinates with other finance and budget staff on related issues during preparation of budget reports.
  • Prepare request to Controller's Office on redeployment of funds and to Finance section on movement of funds
  • Review data on monthly staffing complement
  • Process fund distribution received from HQ

GENERAL

  • Keeps uptodate on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
  • Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
  • Maintain and keep uptodate files.
  • May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other related duties, as assigned.
Competencies

  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent.

Work Experience
A minimum of six (6) years of experience in finance, budget, accounting, administrative services or related area are required.

Experience in working for an international organization is required.

Experience working with the Enterprise Resource Planning software SAP is required.

Experience in the preparation of cost estimates and budget proposals is required.

Experience in advising senior staff on budgetary and financial matters is desirable.

One (1) year or more of experience in data analytics or related area is desirable

Languages

English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC.

For the position(s) advertised, fluency in English and Spanish is required. Knowledge of another official United Nations language is an advantage.

NOTE:
'Fluency'' equals a rating of ''fluent'' in all four areas (speak, read, write, and understand) and 'knowledge'' equals a rating of ''confident'' or "fluent' in two of the four areas.

Assessment

Special Notice

  • This position is temporarily available for a period of six months with parttime (50%) dedication.
  • While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
United Nations Considerations

Due regard will be paid to the importance of re

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