Executive Assistant Ps&d Minam

**Date**:6 Nov 2025- **Job Posting End Date**:

- **Job Country**:Chile- **Job State/Province**:Santiago- **Job Location/Region**:
**About BHP**

Welcome to BHP Here we empower the professional development of all our teams to reach their full potential. With a global portfolio of operations, we offer a diverse and inclusive environment with exceptional job opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values charter, and where their skills are the key to our success.

Why not you? Why not BHP?

**About Our Process**- About the Role-
- In the Portfolio, Strategy & Development division of BHP in Minerals Americas region, we are in search of a proficient Team Administrator or Executive Assistant to provide dedicated support to the PS&D Leadership and broader team based in Santiago.-
- **Key responsibilities for this role include**:

- **Team & Stakeholder Engagement**- Build collaborative relationships within the team, with peers, and internal/external stakeholders.
- Identify, engage, and manage a range of diverse stakeholders.
- Host visiting international employees and stakeholders.
- Support team with visitor reception and meeting arrangements in Santiago and abroad.
- Lead team planning and coordinate multi-stakeholder engagements.

** Administrative & Operational Support**- Manage daily calendars, meetings, and events, optimizing scheduling challenges.
- Arrange national/international travel, accommodation, and logistics.
- Organize events, workshops, and training sessions, including room bookings, catering, and IT support.
- Support leadership with general team management activities (e.g., tracking trips, training, compliance, stakeholder mapping, meeting minutes, archives, expenses).
- Take responsibility for office management, including coordination with IT, building services, and vendors. - **Confidentiality & Records Management**- Establish and maintain confidential records, correspondence, contact lists, and documentation.
- Manage sensitive matters related to the PS&D Minerals Americas team with discretion.

** Systems, Tools & Reporting**- Use software (Outlook, Word, Excel, PowerPoint) and company systems to prepare presentations, reports, and information requests.
- Manage internal systems, vendors, consultants, purchase orders, and project account creation.
- Control project and team budgets, track general costs, and support cost reporting.
- Support vendor/customer selection, contracts, and performance to optimize outcomes and mitigate risk.

** Leadership & Strategic Support**- Lead BOS implementation and support leadership in developing tools, routines, and tracking systems.
- Support development and execution of work plans, administrative functions, and communications.
- Develop and communicate insights to guide data-driven decision-making.
- Source information, plan, and conduct analyses to support evidence-based decisions.
- Use time management skills to meet leadership deadlines and thrive in a dynamic environment.
- Maintain effective communication networks internally and externally.
- Draft and prepare internal announcements, leadership meetings, and team-related event.-
- About You-
- You are a highly organized and proactive professional with a strong commitment to excellence and confidentiality. You bring:- Exceptional attention to detail and accuracy in handling sensitive and confidential information.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with SAP (POs/PRs).
- Strong organizational and time management skills, with the ability to deal with complexity and unstructured environment, prioritize tasks, manage multiple deadlines, and work independently in dynamic environments.
- Effective communication skills across all levels, supported by advanced English fluency and strong interpersonal capabilities.
- Proven experience as an executive assistant, having supported senior leadership with autonomy, discretion, and reliability.
- Project management and budgeting expertise, including cost tracking and vendor coordination.
- A collaborative mindset, leveraging internal and global networks to drive results and simplify processes.
- A strategic and analytical approach, using data-driven insights to support decision-making and continuous improvement.
- A passion for digital enablement, advocating for tools and technologies that enhance collaboration and streamline operations.
- Completed technical or higher education, with a strong foundation in administrative and operational excellence.
- Resilience and initiative, with a talent for engaging diverse stakeholders and navigating complex challenges with professionalism and poise. ** We Support a Diverse Workforce**

At BHP, we adhere to Law 21,015 on Inclusion.

We know that diversity strengthens us. That is why we are focused on creating a more diverse workforce that represents the communities we operat