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Executive Assistant
hace 4 horas
About the client:
Our client is a U.S.-based company that manages and operates multiple portfolio companies. The team is small, fast-moving, and highly execution-focused, with a strong emphasis on attention to detail, reliability, and adding value in every interaction.
About the role:
We are looking for a highly reliable and experienced Executive Assistant to support leadership. This role requires someone who is proactive, detail-oriented, tech-friendly, and comfortable working with different personalities and priorities.
The ideal candidate has direct experience supporting executives, thrives in a fast-paced environment, and can operate independently with minimal oversight. Flexibility, discretion, and strong judgment are key to success in this role.
What you'll be doing:
Providing high-level administrative and project coordination support to the executive.
Managing inboxes and calendars with accuracy and strong prioritization.
Scheduling and coordinating internal and external meetings.
Drafting and managing correspondence and communications on behalf of the executive.
Preparing and managing eSignature documents and ensuring completion.
Initiating purchases, orders, and subscriptions as required.
Booking travel and accommodations, tracking expenses, and finding cost-effective options.
Planning and coordinating team events, off-sites, and internal initiatives.
Supporting multiple stakeholders and managing different working styles and personalities.
Maintaining documentation, tasks, and workflows using tools like Notion.
Remaining available after hours for urgent matters when required.
Who are we looking for?
3+ years of experience managing multiple priorities and stakeholders simultaneously.
Strong attention to detail with minimal margin for error.
Highly reliable, consistent, and accountable.
Tech-friendly and quick to learn new tools and systems.
Comfortable working independently in a remote environment.
Excellent written and verbal English communication skills.
Adaptable, proactive, and solutions-oriented.
A degree is not required, but an educational background is a plus.
Strong "life experience" and sound judgment are highly valued.
Position: Executive Assistant
Remote Status: Fully Remote
Preferred Location: Global
Working Hours: 9 am to 5 pm MST
Holidays: US Federal Holidays
Salary: USD USD 1200 per month
Internal Job ID: 1042
