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Executive Assistant - PM Jr for CEOs support - Power BI
Job Title: PM JR - Will assist the CHILE CEO and Senior Management, tracking projects.
Required: experience in presentations, data analysis, and coordination of special projects with local and international management.
Type: Full-Time, Hybrid
Working Hours: Mondays - Fridays, 8:30 am - 6:00 pm, Macul/San Bernardo- Hybrid mode to be discussed directly with the immediate boss.
Compensation: to be negotiated based on experience.
Job Summary:
We seek a highly organized and proactive executive assistant to support our CEO, based in Chile, and other senior national management, with a focus on the business's growth and development. The ideal candidate will be a master multitasker with exceptional communication skills and a passion for helping executives maximize efficiency, playing a crucial role in ensuring the smooth operation of daily tasks and business development activities related to follow-up projects.
Key Responsibilities
Administrative Support: He/She will manage the CEO and two senior Managers' calendars, including scheduling meetings, calls, and coaching sessions. I also coordinate travel arrangements and maintain up-to-date records.
Client Relations: This position serves as the primary point of contact for clients and partners, scheduling meetings, providing information, and assisting in the preparation of special agreements.
Project Management: He/she will help with project management and timelines, ensuring deadlines are met. I will also track progress on key business initiatives and provide regular updates.
Content & Communication: Assist in drafting and proofreading communications, presentations, and newsletters.
Event Coordination: Organize workshops, webinars, and in-person events. Handle logistics, participant communication, and follow-ups. Capable of interacting with other areas such as Marketing, Sales, Logistics, Human Resources, Finance, and others.
Document Management: Prepare and organize documents, reports, and presentations. Maintain confidentiality and manage sensitive information with discretion.
Research & Analysis: Gather data to support the management in decision-making and strategy development
Ad Hoc Tasks: Provide support on any miscellaneous tasks to support the growth of the business, including personal assistance as required
Key Qualification
Experience: Minimum 8 years of administrative or executive assistant experience, ideally in global companies. Tracking of several projects and presentations. EXCEL, POWER BI
Skills: Excellent written and verbal communication skills, strong organizational abilities, and a keen eye for detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools. Power BI.
Technology: Comfortable with technology and adept at learning new systems and tools (experience with scheduling software, CRM systems, and online marketing tools preferred
Interpersonal Skills: High emotional intelligence, professionalism, and a friendly demeanor. Ability to manage multiple priorities and communicate effectively with a diverse range of internal and external clients and suppliers, and stakeholders/board
Self-Starter: Ability to work independently, anticipate needs, and stay one step ahead. Comfortable in a fast-paced, dynamic environment
Tipo de puesto: Tiempo completo
Sueldo: $ $ al mes
