Administrative Assistant

hace 5 días


Santiago de Chile United Nations A tiempo completo

The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals (SDGs). As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered and independent UN Resident Coordinator - the highest-ranking official of the UN Development System and Representative of the UN Secretary-General at country level - support countries in the achievement of their development priorities and the attainment of the SDGs.

This position is located in the Resident Coordinator's Office, Santiago, Chille and reports to the Resident Coordinator.

El 1 de enero de 2019, el Secretario General de las Naciones Unidas puso en marcha una audaz reforma integral a fin de reorientar el sistema de las Naciones Unidas para el desarrollo y cumplir con más eficacia y eficiencia la Agenda 2030 y los Objetivos de Desarrollo Sostenible. Como parte de esta reforma, las Oficinas de los Coordinadores Residentes de las Naciones Unidas, bajo la dirección de un Coordinador Residente de las Naciones Unidas
empoderado e independiente ¿el funcionario del sistema de las Naciones Unidas para el desarrollo y Representante del Secretario General de las Naciones Unidas de más rango en cada país¿ ayudan a los países a alcanzar sus metas prioritarias en materia de desarrollo y lograr los Objetivos de Desarrollo Sostenible. Este puesto está adscrito a la Oficina del Coordinador Residente y depende del Coordinador Residente.

**Responsibilities**:
Within delegated authority, the incumbent will be responsible for the following duties:
HUMAN RESOURCES MANAGEMENT
- Liaises with the Economic Commission for Latin America and the Caribbean (ECLAC) for human resources management
- Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions.
- Monitors staffing table and prepare relevant statistical data/charts.

BUDGET AND FINANCE
- Liaises with ECLAC on all budget and finance related issues, as assigned.
- Within the delegated authority, performs finance processes in Umoja.
- Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters' budget, trust funds, grants and procurement.
- Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
- Assists managers in the elaboration of resource requirements for budget submissions.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Prepares or customizes financial reports.
- Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

GENERAL ADMINISTRATION
- Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
- Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
- Acts as a focal point for Umoja requisitioner and petty cash custodian for the Country Office
- May be responsible for guiding, training, and supervising the work of more junior General Service staff.

CONTRACT ADMINISTRATION/PROCUREMENT
- Provides operational coordination and administrative services in Umoja, to support procurement projects and activities, following standard processes; raise requests for goods, services, and hiring of consultants/individual contractors.
- Reviews and prepares requirements and scope of work and specifications of goods and services and necessary documentations in consultation with relevant stakeholders.
- Coordinates with day-to-day administration of contracts between the UN and external contractors for goods and services.
- Maintains internal files and relevant documentations for procurement activities.
- Inspects and receipts goods/services received against the purchase order, invoices provided by the contractor and perform asset management activities
- Processes the payment of contractors' invoices and monitor payments upon satisfactory receipt and perf



  • Santiago de Chile Itzig Sarl A tiempo completo

    **Overview**: Join our dynamic and innovative team as an Administrative Assistant, working remotely. This role is perfect for individuals who excel in a flexible, work-from-home environment and play a crucial role in ensuring the efficient functioning of the office by providing comprehensive administrative support to various teams and facilitating seamless...

  • Administrative Assistant

    hace 1 semana


    Santiago de Chile Netquest A tiempo completo

    At **Netquest**, we are looking for an **Administrative Assistant** with intermediate** English **to join our team in Santiago, Chile. As an Administrative Assistant you will need to make sure that everything runs smoothly in our office, creating a pleasant workspace, and ensure an excellent experience to all Netquest people. **Your responsabilities...


  • Santiago de Chile MSD A tiempo completo

    As an **Administrative Assistant** supporting GCTO in Chile, your role will be pivotal in ensuring efficient office operations, coordinating a wide range of administrative and operational tasks, and interacting with internal and external stakeholders for business purposes. You will provide indispensable support for digital transformation, innovation,...


  • Santiago de Chile ALSTOM A tiempo completo

    Req ID:371822 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...


  • Santiago de Chile United Nations A tiempo completo

    This position is temporarily available for six months. This position is located in the Conference Services Unit, Office of the Executive Secretary. The Administrative Assistant reports to the Senior Meeting Services Assistant. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: Human...

  • Marketing Assistant

    hace 7 meses


    Santiago de Chile Rapid Pioneers A tiempo completo

    **Job Title: Marketing Assistant** About the Role: We are seeking a dedicated Marketing Assistant to support our marketing team and help drive greater efficiency and productivity. The Marketing Assistant will take on a variety of tasks to free up the marketing team's time for higher value work that moves the business forward. This is a fantastic opportunity...


  • Santiago de Chile United Nations A tiempo completo

    This position is located in the Travel, Traffic and Local Transportation Unit, Division of Administration. The Administrative Assistant reports to the Chief of Division. **Responsibilities**: Under the overall supervision of the Chief of the Division, the Administrative Assistant will be responsible for the following duties: (1) Contract Management: Manages...


  • Santiago de Chile Gracemark A tiempo completo

    Job details: **Experience in staffing, outsourcing, BPO, or recruiting agencies (Must to have)** **Salary**: $1000- $1200 Monthly Permanent Independent contractor English C1/C2 required. Location: Remote (Must have own equipment and stable internet connection) KEY RESPONSIBILITIES - Manage appointments and calendar - Book meetings - Build up a massive...


  • Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of four months. This position is located in the General Services Section, Division of Administration. The Administrative Assistant will report to the Chief of the General Services Section. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the...


  • Santiago de Chile SYREN S.A A tiempo completo

    **Job Title: Administrative Assistant / Consumer Service Representative** **Location: Dublin, Ireland** **Job Type: Full-Time (Remote)** **Job Summary**: **Responsibilities**: **Customer Service** Ensure a high level of customer satisfaction through effective communication and problem resolution. **Administrative Support** Assist with general...

  • Executive Assistant

    hace 7 meses


    Santiago de Chile Jules A tiempo completo

    Hi there! We are Jules and our client is looking for a **Remote Executive Assistant.** **Note to Applicants**: - **Application Language**:Please submit your CV in English. Applications submitted in other languages will not be considered. **About the position** We are seeking a highly organized and proactive Executive Assistant to support operations in...


  • Santiago de Chile The Pew Charitable Trusts (Usa) A tiempo completo

    The Environment Portfolio at The Pew Charitable Trusts For more than 30 years, Pew has been a major force in engaging the public and policy makers about the causes, consequences, and solutions to some of the world’s most pressing environmental challenges. Our environment work spans all seven continents with more than 250 professionals working at the...


  • Santiago, Chile Wesco A tiempo completo

    The Administrative Assistant provides administrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal...


  • Santiago de Chile Recruiting Go Lean A tiempo completo

    _**THIS IS YOUR OPPORTUNITY!**_ We are growing and we want you to be a part of us. If you want to have a US$ based salary while working remotely from home. We are looking for a Medical Office Assistant who would be the next rockstar in our team. If you have: - English fluency(required). - Experience in Customer support, Viartual Assistant or any allied...


  • Santiago de Chile Turner & Townsend A tiempo completo

    Company Description- We have grown to become a world-leading professional services company. With 110 offices in 45 countries, we draw on extensive global and industry experience to manage risk while maximising value and performance during the construction and operation of our clients’ assets._ - At Turner & Townsend we are passionate about making the...


  • Santiago de Chile Sodexo Chile A tiempo completo

    Educación mínima: Educación SecundariaPalabras clave: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, administrative **Salario**: /.


  • Santiago de Chile AmerisourceBergen A tiempo completo

    - What you will be doing - PRIMARY DUTIES AND RESPONSIBILITIES: Supervisor of the cleaning of the facility and administrative areas, review of templates in relation to the internal procedures of the company. _Supervisora de la limpieza del facility y áreas administrativas, revisión de plantillas en relación a los procedimientos internos de la...


  • Santiago de Chile Staffilocity A tiempo completo

    The **Legal Assistant** will perform a variety of secretarial and administrative duties to support the daily operations of a **U.S.based immigration law firm**. This role is critical in ensuring smooth workflow by handling key tasks such as **formatting legal correspondence, reviewing and proofreading documents, communicating with clients, and managing case...

  • Office Assistant

    hace 4 meses


    Santiago de Chile FAO A tiempo completo

    Job Posting: 03/Sep/2024 Closure Date: 24/Sep/2024, 4:59:00 PM Organizational Unit: RLC Job Type: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Chile-Santiago Duration: Fixed-term: 2 years with possibility of extension Post Number: 0125695 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and...

  • Support Assistant

    hace 3 meses


    Santiago de Chile Tucar A tiempo completo

    ¡Somos Tucar! Una empresa que la está rompiendo en el arriendo de vehículos eléctricos para aplicaciones de movilidad. Te cuento un poco de nosotros. Administramos una de las flotas de vehículos eléctricos (+700) más grande de Latam y los ofrecemos en arriendo a conductores que buscan generar ingresos manejando en apps de transporte de pasajeros...