Administrative Assistant

hace 1 semana


Santiago de Chile United Nations A tiempo completo

This position will be temporarily vacant for a period of six months. This position is located in the Travel, Traffic and Local Transportation Unit, Division of Administration. The Administrative Assistant reports to the Chief of Division.

**Responsibilities**:
Under the overall supervision of the Chief of the Division, the Administrative Assistant will be responsible for the following duties:
(1) Contract Management: Manages and supervises external services contracts for ECLAC Headquarters in Santiago. Prepares scope of work for the issuance of external services contracts; verifies that the documentation is complete and in accordance with UN Rules and Regulations; coordinates with other Units/Sections within ECLAC and prepares the technical evaluation criteria of proposals; participates in technical evaluations of solicitations, comparing and ensuring overall correctness of submissions/requirements; defines requirements with requesting office and drafts and writes-up solicitation documents including draft contracts prepared in consultation with ECLAC Legal Adviser. Conducts research using existing legal files, previous contracts and alternative sources.

Administers and supervises the commercial management activities of the cafeteria, dining services, gift-shop and commercial bank branch located in ECLAC. Recommends amendments and extensions of contracts, and advises all parties concerned on contractual rights and obligations. Acts as a first-line focal point and/or media liaison between the Organization and the outsourcing services, in order to facilitate the flow of information: a) Maintains active communications with external clients; b) Keeps clients informed of progress or setbacks in projects/actions; c) Applies contingency actions when required. d) Supports and monitors appropriate implementation of needs related to commercial activities providers. e) Identifies and solves issues/problems as they arise, and determines appropriate actions. f) Designs or identifies new viable products/services, to be implemented or developed as a future potential incorporation in the premises; g) Performs other related administrative duties, as required.

(2) Supervises and leads a team of four drivers, oversees and controls distribution of documents and driving assignments. Coordinates and supports official transportation as requested by different departments or divisions, when visitors and/or staff members arrive and/or depart the duty station. Ensures compliance with UN regulations rules and procedures. Liaison with central administration/executive services as required.

(3)Provides advice and answers general queries on relocation grant procedures and processes. Maintains permanent contact with the Ministery of Foreign Affairs in matters related to compliance for eligibility, special entitlements and privileges. Initiates, reviews, and processes customs clearance procedures of all incoming and outgoing shipments of official importation of goods or vehicles and personal effects of the international staff members. Provides expert assistance and advices on administrative arrangements during the process.

(4) Prepares, submits, processes and reviews requests for vehicles license plates for the Organization as well as international staff members and their corresponding return.

(5) Prepares and process petty cash forms for all disbursements issued, particularly to pay airport freights in order to avoid extra demurrage costs or delays. Review budget account and requisitions through IMIS.

(6) Back-up of Travel Unit.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
At least ten years of experience in financial and management are required.

Experience in traffic or fleet management is desirable.

Work experience: 1 year or more of experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the Unit



  • Santiago de Chile Itzig Sarl A tiempo completo

    **Overview**: Join our dynamic and innovative team as an Administrative Assistant, working remotely. This role is perfect for individuals who excel in a flexible, work-from-home environment and play a crucial role in ensuring the efficient functioning of the office by providing comprehensive administrative support to various teams and facilitating seamless...

  • Administrative Assistant

    hace 3 semanas


    Santiago de Chile Netquest A tiempo completo

    At **Netquest**, we are looking for an **Administrative Assistant** with intermediate** English **to join our team in Santiago, Chile. As an Administrative Assistant you will need to make sure that everything runs smoothly in our office, creating a pleasant workspace, and ensure an excellent experience to all Netquest people. **Your responsabilities...


  • Santiago de Chile MSD A tiempo completo

    As an **Administrative Assistant** supporting GCTO in Chile, your role will be pivotal in ensuring efficient office operations, coordinating a wide range of administrative and operational tasks, and interacting with internal and external stakeholders for business purposes. You will provide indispensable support for digital transformation, innovation,...


  • Santiago, Chile NES FIRCROFT A tiempo completo

    **Job Title**: Administrative Assistant III **Work Schedule**: 5/40 **Description**: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and...

  • Administrative Assistant

    hace 2 semanas


    Santiago de Chile ALSTOM A tiempo completo

    Req ID:371822 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...

  • Administrative Assistant

    hace 2 semanas


    Santiago de Chile United Nations A tiempo completo

    This position is temporarily available for six months. This position is located in the Conference Services Unit, Office of the Executive Secretary. The Administrative Assistant reports to the Senior Meeting Services Assistant. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: Human...

  • Marketing Assistant

    hace 7 meses


    Santiago de Chile Rapid Pioneers A tiempo completo

    **Job Title: Marketing Assistant** About the Role: We are seeking a dedicated Marketing Assistant to support our marketing team and help drive greater efficiency and productivity. The Marketing Assistant will take on a variety of tasks to free up the marketing team's time for higher value work that moves the business forward. This is a fantastic opportunity...


  • Santiago de Chile Boston Scientific Corporation A tiempo completo

    **Work mode**:Hybrid **Onsite Location(s)**:Santiago, Chile **Additional Locations**: N/A **Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance** - At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of...

  • Administrative Assistant

    hace 2 semanas


    Santiago de Chile United Nations A tiempo completo

    This position is located in the Travel, Traffic and Local Transportation Unit, Division of Administration. The Administrative Assistant reports to the Chief of Division. **Responsibilities**: Under the overall supervision of the Chief of the Division, the Administrative Assistant will be responsible for the following duties: (1) Contract Management: Manages...


  • Santiago de Chile Gracemark A tiempo completo

    Job details: **Experience in staffing, outsourcing, BPO, or recruiting agencies (Must to have)** **Salary**: $1000- $1200 Monthly Permanent Independent contractor English C1/C2 required. Location: Remote (Must have own equipment and stable internet connection) KEY RESPONSIBILITIES - Manage appointments and calendar - Book meetings - Build up a massive...


  • Santiago de Chile GfK A tiempo completo

    Country Chile Job Family Finance For over 80 years, GfK has been a reliable and trusted insight partner for the world’s biggest companies and leading brands who make a difference in every consumer’s life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business...

  • Administrative Assistant

    hace 2 semanas


    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of four months. This position is located in the General Services Section, Division of Administration. The Administrative Assistant will report to the Chief of the General Services Section. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the...

  • Executive Assistant

    hace 7 meses


    Santiago de Chile Jules A tiempo completo

    Hi there! We are Jules and our client is looking for a **Remote Executive Assistant.** **Note to Applicants**: - **Application Language**:Please submit your CV in English. Applications submitted in other languages will not be considered. **About the position** We are seeking a highly organized and proactive Executive Assistant to support operations in...


  • Santiago de Chile SYREN S.A A tiempo completo

    **Job Title: Administrative Assistant / Consumer Service Representative** **Location: Dublin, Ireland** **Job Type: Full-Time (Remote)** **Job Summary**: **Responsibilities**: **Customer Service** Ensure a high level of customer satisfaction through effective communication and problem resolution. **Administrative Support** Assist with general...


  • Santiago de Chile The Pew Charitable Trusts (Usa) A tiempo completo

    The Environment Portfolio at The Pew Charitable Trusts For more than 30 years, Pew has been a major force in engaging the public and policy makers about the causes, consequences, and solutions to some of the world’s most pressing environmental challenges. Our environment work spans all seven continents with more than 250 professionals working at the...


  • Santiago de Chile Token Metrics A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management...


  • Santiago de Chile Recruiting Go Lean A tiempo completo

    _**THIS IS YOUR OPPORTUNITY!**_ We are growing and we want you to be a part of us. If you want to have a US$ based salary while working remotely from home. We are looking for a Medical Office Assistant who would be the next rockstar in our team. If you have: - English fluency(required). - Experience in Customer support, Viartual Assistant or any allied...


  • Santiago de Chile Progeco NeXT A tiempo completo

    Progeco NExT offers high added value services in the following areas: - Multidisciplinary engineering - Project management and field assistance - Inspection and shipping - Training and Progeco NeXT Academy - Technical recruitment - Operation and maintenance - Wind energy Our main goal is to better support our customers, becoming together with their...


  • Santiago de Chile Remoteco A tiempo completo

    We are looking for an able and efficient virtual assistant The position starts with a remote part-time VA helping with the school administration. It could grow to a part permanent position. Degree requirement: A minimum bachelor degree; preferably in education, a teaching degree or psychiatry. May consider other degrees. Excellent English, both in...


  • Santiago de Chile Turner & Townsend A tiempo completo

    Company Description- We have grown to become a world-leading professional services company. With 110 offices in 45 countries, we draw on extensive global and industry experience to manage risk while maximising value and performance during the construction and operation of our clients’ assets._ - At Turner & Townsend we are passionate about making the...