Office Manager

hace 2 semanas

Las Condes, Chile Fibra A tiempo completo

Are you someone who thrives in a fast-paced environment and loves wearing many hats? Do you excel in supporting senior executives, managing multiple tasks, and being at the heart of a dynamic and mission-driven company? This is your opportunity to work directly with the CEO in an exciting startup environment. You will support a visionary CEO who is leading the charge in transforming the future of education while gaining firsthand exposure to a wide variety of functions, from operations to sales and public engagement.
You will be at the core of the company's daily operations, helping the CEO manage their busy schedule, coordinating meetings, managing office logistics, and supporting strategic goals. The role provides great exposure to senior leadership and gives you the chance to work closely with multiple teams across the organization, offering invaluable learning experiences.
**What You’ll Be Doing**:

- Manage and prioritize the CEO's calendar, ensuring all meetings, events, and appointments are well-organized and on track.
- Coordinate public engagements, including speaking events, media interviews, and conferences, ensuring the CEO is always prepared and briefed.
- Provide sales support, tracking client relationships, assisting with proposal preparation, and managing communications with key accounts.
- Oversee and update client data for smooth follow-ups and timely actions.
- Oversee the day-to-day operations of the office, ensuring it runs smoothly, maintaining an organized work environment, and handling office supplies.
- Coordinate travel arrangements, meetings, and events, ensuring everything runs seamlessly.
- Assist in the execution of key projects.

**What We’re Looking For**:

- Fluent in both Spanish and English (written and spoken) as this role involves communication with international stakeholders.
- Organization & Detail-Oriented: You will be managing a variety of functions and ensuring smooth operations, so exceptional organizational skills and attention to detail are essential.
- Proactive & Multi-Tasking Ability: A self-starter who can think ahead, stay on top of multiple priorities, and work effectively under pressure.
- Strong Communication Skills: Comfortable interacting with internal teams, external stakeholders, clients, and partners in person and virtually.
- Team Player: Ability to work collaboratively with a diverse team in a fast-paced environment.

**Why You’ll Love This Role**:

- Direct Access to Leadership: Collaborate with the CEO and senior executives, gaining hands-on experience across all areas of business operations.
- Learning Opportunities: Dive into the inner workings of a fast-growing company, exploring functions like sales, operations, and executive decision-making.
- Diverse Responsibilities: Embrace new challenges daily, sharpen your skills, and take ownership of projects that accelerate your professional growth.
- Impactful Work: Play a pivotal role in shaping the future of the industry through meaningful and transformative initiatives.
- Collaborative Environment: Join an inclusive, high-energy team that values creativity, transparency, and innovation.
- Invaluable Networking: Build strong relationships within the company and with external partners and clients, expanding your professional network.

**Requirements**:

- Previous experience as an Office Manager ,executive assistant, or commercial assistant in a fast-paced role (ideally in startups or high-growth companies).
- Strong organizational, communication, and interpersonal skills.
- Proven ability to multitask, prioritize, and manage multiple projects simultaneously.
- Proficiency in office management, handling travel logistics, and general administrative tasks.
- Must be able to work in-person, managing the office and supporting in-person engagements.
- Availability for occasional travel
- Affinity for technology (you must love tech, from GSuite, Microsoft Suite, GPT, Calendars, Gantts, etc)

**Benefits**:

- Salary adjustment based on the Consumer Price Index (CPI).
- In addition to legal days off, enjoy an extra week off between Christmas and New Year “Semana de Descanso”.
- After your first year at Lab4U, you can enjoy 5 weeks of vacation, including 3 legal weeks and 2 additional weeks.
- On Fridays, your departure time is at 2:00 PM.
- On the last Friday of each month, the schedule extends from 9:00 AM to 6:00 PM, during which we celebrate birthdays and hold Lab4U Talks, an opportunity to gather and share.
- 40-hour work week

**Conditions**:

- Working hours are flexible but the team works from 9:00 AM to 6:00 PM (except on Fridays). Some team members work from 10:00AM to 7:00PM. In general, it’s pretty flexible, but we aim to achieve our goals.
- On-site with flexibility.
- The trial period is 3 months; then the contract is indefinite.

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