Human Resources Assistant

hace 6 meses

Santiago de Chile United Nations A tiempo completo

This position located in the Recruitment Unit within the Human Resources Section at ECLAC Santiago. Under the overall supervision of the Chief of Section, the Human Resources Assistant reports to the Chief of the Recruitment Unit.

**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
- Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Maintains vacancy announcement files and tracks status of vacancy announcements.
- Prepares agenda and provides relevant documentation required for recruitment related meetings.
- Prepares personnel actions.
- Advises staff on visa matters.

Consultant and Individual Contractor Administration
- Reviews and processes requests for shopping carts.
- Maintains Business Partners and Mini master records.
- Assists in the review and processing of fee determination and conditions of service.
- Assists in the organization and conduct of training courses and workshops.
- Process and amends purchase orders.

Staff development and career support training
- Assists in the organization and conduct of training courses and workshops.
- Provides logistics and administrative support to trainers.

Classification
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.

General
- Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules appointments/meetings, monitors deadlines, etc.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
- Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- May provide guidance/training to less experienced staff.
- Performs other duties as required.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Technical or vocational courses in human resources, business administration, personnel administration or contracts administration are desirable.

Work Experience

Experience working with Enterprise Resources Planning systems such as SAP is desirable.

Experience working with talent acquisition platforms, such as oracle/PeopleSoft is desirable.

Experience in working with MS SharePoint, Planner, Excel, or similar software is desirable.

Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC. For the position advertised, fluency in English or Spanish is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
Appointment

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