Programme Management Assistant

hace 3 días

Santiago, Metropolitana, Chile Save the Children International A tiempo completo

JOB DESCRIPTION

Job Opening

Job Opening ID: 224583

Job Network : Economic, Social and Development

Job Family : Programme Management

Category and Level : General Service and Related Categories, G-5

Duty Station : SANTIAGO

Department/Office : Economic Commission for Latin America and the Caribbean

Date Posted : Jan 3, 2024

Deadline : Feb 1, 2024

Org. Setting and Reporting

This position is located in the Natural Resources Division, ECLAC, Santiago. The Programme Management Assistant reports to the Director of the Natural Resources Division.

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at for further information.

Responsibilities

Within limits of delegated authority and depending on location, the Programme Assistant may be responsible for the following duties:


• Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.

• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.

• Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.

• Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.

• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.

• Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Provides guidance/training to new/junior staff.
• Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather

information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult

problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to perform analysis, modeling and interpretation of data in support of decision-making.




• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Completed supplemental technical studies or training courses in any social, economic or administrative programme or equivalent is desirable.

Additional training in the field of programme management or related fields is desirable.

Additional training in the field of bilingual secretarial functions, administration or related area is desirable.

Work Experience

At least five (5) years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.



Experience in general office support, as bilingual secretary or related area is desirable.

At least three (3) years of experience working in an international organization is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC. For the position advertised, fluency in English and Spanish is required. Knowledge of another official United Nations language is an advantage.





Apply for job

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.

  • Programme Management Assistant

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job OpeningJob Opening ID: 233205Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : General Service and Related Categories, G-5Duty Station :SANTIAGODepartment/Office : Economic Commission for Latin America and the CaribbeanDate Posted : Apr 28, 2024Deadline : May 28, 2024Org. Setting and...

  • Programme Management Assistant

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job OpeningJob Opening ID: 234339Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : General Service and Related Categories, G-6Duty Station :SANTIAGODepartment/Office : Economic Commission for Latin America and the CaribbeanDate Posted : May 6, 2024Deadline : May 13, 2024Org. Setting and...

  • Programme Management Assistant

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job OpeningJob Opening ID: 236508Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : General Service and Related Categories, G-6Duty Station :SANTIAGODepartment/Office : Economic Commission for Latin America and the CaribbeanDate Posted : Jun 6, 2024Deadline : Jun 13, 2024Org. Setting and...

  • Programme Assistant

    hace 3 semanas

    Santiago, Metropolitana, Chile UNESCO A tiempo completo

    OVERVIEWPost Number: 3CLED0718RPGrade: G-4Parent Sector: Field OfficeDuty Station: SantiagoJob Family: EducationType of contract: Fixed TermDuration of contract: 2 years, renewableApplication Deadline (Midnight Paris Time): 03-MAR-2023UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, ProfessionalismOVERVIEW OF THE...

  • Programme Management Officer

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job OpeningJob Opening ID: 231673Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : Professional and Higher Categories, P-3Duty Station :SANTIAGODepartment/Office : Economic Commission for Latin America and the CaribbeanDate Posted : Mar 27, 2024Deadline : Apr 3, 2024Org. Setting and...

  • Office Assistant

    hace 2 meses

    Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completo

    Job DescriptionDescriptionThe Regional Office for Latin America and the Caribbean (RLC) leads FAO's response to regional priorities for food security, agriculture, and rural development by identifying and implementing priority activities in the Region. It ensures a multidisciplinary approach to programmes, prioritizes action areas, and collaborates with...

  • Programme and Planning Officer Partnership

    hace 2 meses

    Santiago, Metropolitana, Chile United Nations Children's Fund A tiempo completo

    Job DescriptionDescription –>Under the guidance of the supervisor, provide professional technical assistance and support for programme design, planning and implementation, management and evaluation of programme/project activities, data analysis and progress reporting, in support of programme goals and objectives. Key End-results Expected:Technical...

  • Programme and Planning Officer Partnership

    hace 2 meses

    Santiago, Metropolitana, Chile United Nations Children's Fund A tiempo completo

    Job DescriptionDescription –>Under the guidance of the supervisor, provide professional technical assistance and support for programme design, planning and implementation, management and evaluation of programme/project activities, data analysis and progress reporting, in support of programme goals and objectives. Key End-results Expected:Technical...

  • National Programme Officer

    hace 3 semanas

    Santiago, Metropolitana, Chile UNESCO A tiempo completo

    OVERVIEWPost Number: 3CLED0002RPGrade: NO-BParent Sector: Field OfficeDuty Station: SantiagoJob Family: EducationType of contract: Fixed Term FieldDuration of contract: 2 years, renewableApplication Deadline (Midnight Paris Time): 17-MAR-2023UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, ProfessionalismOnly nationals of...

  • Programme and Planning Officer

    hace 3 semanas

    Santiago, Metropolitana, Chile cinfo A tiempo completo

    COMPANY PRESENTATIONFor 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the...

  • Intern - Programme Management temporary

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Responsibilities:Daily responsibilities will depend on the individual's background and the internship periodDuties may include: Support the updating of ECLAC's resource mobilization strategy by preparing inputs on potential donors including their priorities on International Cooperation; Assist in the identification of potential donors and partners; Gather...

  • Office Assistant

    hace 2 meses

    Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completo

    Job DescriptionDescription –>The Regional Office for Latin America and the Caribbean (RLC) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the Region. It ensures a multidisciplinary approach to...

  • Office Assistant

    hace 2 meses

    Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completo

    Job DescriptionDescription –>The Regional Office for Latin America and the Caribbean (RLC) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the Region. It ensures a multidisciplinary approach to...

  • Quality Programme Coordinator

    hace 3 semanas

    Santiago, Metropolitana, Chile Sedex A tiempo completo

    Audit Quality Programme and PolicyChileHybrid RemoteQuality Programme CoordinatorAbout SedexMore than 85,000 businesses worldwide have chosen Sedex as their trusted partner in building a socially and environmentally sustainable supply chain.From our platform's unparalleled data insights to our team's expert guidance, Sedex simplifies the process for...

  • Office Assistant

    hace 2 meses

    Santiago, Metropolitana, Chile Food and Agriculture Organization A tiempo completo

    Job DescriptionThe Office Assistant role involves reporting to the Regional Programme Leader, RLC and making independent decisions on work priorities. The position requires providing guidance to other office support staff and collaborating with colleagues to deliver office- and management support services.Key Functions/Results:Manage supervisor's calendar,...

  • Facilities Management Assistant temporary

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    This position is located in the General Services Section of the Division of Administration, ECLAC Santiago. The Facilities Management Assistant reports to the Chief of General Services Section.This position is temporarily available until June 2023.Responsibilities:Within delegated authority, the Facilities Management Assistant will carry out the following...

  • Senior Research Assistant, Social Affairs

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    This position is located in the Division of Natural Resources. The Research Assistant reports to the Chief of the Unit of Water and Energy.This position is temporarily available until 31 July 2023.Responsibilities:Within delegated authority, the Research Assistant will be responsible for the following duties: (These duties are generic and may not be carried...

  • Educational Assessment and Programme Management

    hace 3 semanas

    Santiago, Metropolitana, Chile UNESCO A tiempo completo

    OVERVIEWParent Sector: Field OfficeDuty Station: SantiagoClassification of duty station: filter12Standard Duration of Assignement: filter13Job Family: EducationType of contract: Non StaffLevel: Level 5Duration of contract: 1 yearApplication Deadline (Midnight Paris Time): 26-JUN-2023UNESCO Core Values: Commitment to the Organization, Integrity, Respect for...

  • Senior Research Assistant, Social Affairs

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    This position is located at the Social Development Division of the Economic Commission for Latin America and the Caribbean (ECLAC). The Research Assistant reports to a social affairs officer.Responsibilities:Within delegated authority, the Research Assistant will be responsible for the following duties:Selects and evaluates a variety of documents, summarizes...

  • Facilities Management Assistant

    hace 3 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job OpeningJob Opening ID: 227816Job Network : Logistics, Transportation and Supply ChainJob Family : Facilities ManagementCategory and Level : General Service and Related Categories, G-4Duty Station :SANTIAGODepartment/Office : Economic Commission for Latin America and the CaribbeanDate Posted : Feb 7, 2024Deadline : Mar 8, 2024Org. Setting and...