Facilities Management Assistant temporary

hace 2 semanas

Santiago, Metropolitana, Chile United Nations A tiempo completo
This position is located in the General Services Section of the Division of Administration, ECLAC Santiago. The Facilities Management Assistant reports to the Chief of General Services Section.

This position is temporarily available until June 2023.

Responsibilities:

Within delegated authority, the Facilities Management Assistant will carry out the following duties:

  • Plans, schedules and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area.
  • Plans, schedules, supervises and coordinates maintenance services of installations, systems and equipment throughout the buildings.
  • Receives, analyses and reviews service requests, including installations of equipment; determines priority of work, plans and prepares work orders, assigns work and follows up on service complaints. Coordinates with requesting departments in case of changes in requirements and suggests alternatives or interim solutions. Trains users on equipment installed.
  • Reviews contractors' invoices and assists with cost recovery as required.
  • Carries out technical assessments of existing buildings and infrastructure.
  • Assists the supervisor in preparing draft proposals for construction and alterations work including preparation of construction drawings, technical specifications, bills of quantity and cost estimates.
  • Conducts technical reviews of offers submitted and studies drawings and sketches for review and discussion to determine extent of work required; presents alternatives as solution of problems. Accompanies all contractors to job locations, clarifies drawings and specifications after contract has been awarded to successful contractor.
  • Supervises and coordinates with contractors performing construction and alteration work to ensure that quality of services performed by the contractors is in accordance with set terms and conditions, codes and standards, health and safety regulations and objectives. Does final inspection, supervises the commissioning of the work, claim operation manuals and shop drawings for files, and informs supervisor of completion of work.
  • Prepares and writes requisitions for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement unit.
  • Provides support services to conferences and meetings, sessions, language examinations in coordination with Conference Services and other requesting departments and maintains liaison with focal points.
  • Participates in the preparation of cost estimates of biennial budget and spending plan related to the Unit accounts. Prepares yearly budget estimates and monthly tables of prorated charges for common services, and monthly/yearly consumption and expenditure tables as well as charts of general operating expenses.
  • Suggests ways to institute control and methods to improve service and reduce cost for the United Nations.
  • Coordinates with Special Services unit, Security and Safety on their investigation on safety and fire hazard situations associated with installation done by the Unit.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other duties as required.
Competencies

  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent.

Job - Specific Qualification
Supplemental technical or university courses in the field of architecture, engineering or construction related careers is required.

Relevant training on computered assisted drawings softwares (such as Autocad and revit) at user level is desirable.

Work Experience

At least seven (7) years of experience in facilities management, building management, engineering, architecture, administrative services or related area is required.

At least five (5) years of experience in contract management, project supervision or coordination responsibilities for construction related projects is re

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