Legal Assistant temporary

hace 2 semanas

Santiago, Metropolitana, Chile United Nations A tiempo completo
This position is temporarily available until 31 July 2023.


This position is located in the Office of the Executive Secretary (OES) of the United Nations Economic Commission for Latin America and the Caribbean.

Incumbent will report to the Chief of Office of the Executive Secretary or directly to the Executive Secretary.

Responsibilities:

At this grade level, the primary focus of Legal Assistant job is the provision of legal research, meetings servicing and related activities though some general administrative/office support work may be performed.

The incumbent will be responsible for the following duties:

  • Conducts research on assigned issues, using existing legal files and alternative sources (e.g. computerassisted searches using the internet, intranet or other databases); verifies facts, identifies citations, precedents, issues to be addressed, etc., and drafts statements of findings, respondent replies to appeals, etc. for review by Legal Officers.
  • Assists in the maintenance of a body of legal reference files, both paper and electronic, to ensure rapid retrieval of critical information; conducts reference searches upon request; reviews material and determines appropriate file classification category; identifies material for inclusion in files; coordinates with Archives on retirement, storage and retrieval of files; participates in initiatives to enhance existing systems for records management and retrieval, including development of proposals for consideration.
  • Reviews, verifies and processes legal documents, instruments, identifies important issues, similarities and inconsistencies, ensuring conformity to relevant guidelines and requirements; extracts key data and update database; monitors requisite followup actions, approvals, etc.
  • Prepares or assists in the preparation of agreements and contracts with governments, NGOs and other public and private entities, as well as in the negotiation and settlement of claims and disputes and in handling private international law and international trade law matters.
  • Drafts, edits and conducts final check for accuracy of a variety of specialized documentation, legal publications, and related correspondence, e.g. depositary notifications, Procesverbaux, etc.
  • Manages individual case files, maintaining and updating detailed "docket sheets" and ensuring that all related correspondence and other documentations are appropriately filed, registered and followed up as necessary.
  • Independently handles a variety of relatively complex verbal and written inquiries from internal and external parties, including providing detailed information on processes and procedures related to a range of legal activities, instruments, issues, etc.
  • Services various committees and other meetings and intergovernmental conferences, including assisting in the preparation of pre, in
- and post-session documents, preparation of draft of Journal and summaries, notes for the Chairman; establishes log and assigns document identification symbols; coordinates with relevant units; prepares and updates programme of work, delegation and documents lists; tracks status of meetings and monitors follow-up actions, etc. Specifically, those related to the subsidiary organs of UN ECLAC. Lead and coordinate the negotiation of agreements and/ or resolutions from these subsidiary organs, in close consultation with the Secretary of the Commission.

  • Provides protocol services and advice on protocol matters to the Office of the Executive Secretary and to the Office of the Secretary of the Commission, when necessary. Advice on protocol and related matters regarding the host country agreement between UN ECLAC and Chile and provide advice on similar matters to the Subregional headquarters and national offices of UN ECLAC, upon request.
  • Provides technical assistance for meetings arrangements and servicing, including operation of the voting machine.
  • Coordinates ceremonies (e.g. signings, etc.) and related meetings, ensuring timely receipt of legal instruments and other requisite documentation.
  • Maintains internal databases on cases for tracking and trend analysis; generates a variety of standard and nonstandard statistical and other reports from various databases, and posting of documents on the website.
  • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications, specialized legal documentation; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
  • Provides guidance and training to less experienced staff.
  • Performs other ad hoc duties as assigned.
Competencies

  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having twoway communication; tailors language, tone, styl

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