Process Analyst-accounts Payable
hace 1 semana
JOB DESCRIPTION
Job Title:
Process Analyst -Accounts Payable
Date:
28/12/2018
Name:
Written by:
Madurai Meenakshi B
***
Reports to:
Team Lead
Approved by:
(Jobholder)
Division/Dept:
GBS - F & A
Approved by:
(Immediate Superior)
Location:
RNTBCI - Phase II - 2nd Floor
Approved by:
Reference No:
(Next level Superior)
- **JOB PURPOSE*
- Summarise in one statement why this job exists; and how it contributes to the overall mission/objective of the organisation._
The efficiency and the effectiveness of the AP will affect the company's cash position, credit rating and the relationship with is suppliers.
An analyst is responsible for invoice processing / invoice payments / vendor master maintenance / employee reimbursement / vendor servicing / month-close accounting and adherence to Quality with Process improvements.
**2. ORGANISATIONALCHART_(Only__ Job Titles)-Role Holder to be highlighted_
3. MAJOR RESPONSIBILITIES
- Describe the major accountabilities that this job is expected to deliver_
A FTE would be responsible for either one of the mentioned AP sub-process or a mix of these sub-process basis the relevant team requirements and volumes handled by these teams.
AP Invoice Processing
- Processing of Supplier invoices & Credit notes
- Both PO and Non-PO Invoices (Purchase Order and Non-Purchase Order)
- Analyse Supplier invoices by expense type and book to appropriate General Ledger Account (coding invoices)
- Obtain invoice authorisation as per defined process procedures
- Account for the correct treatment of VAT on expense invoices
- Reconcile supplier accounts and resolve differences
- Perform payment runs
AP Vendor Service
- Resolve significant issues (e.g. final demand letters) promptly
- Liaise with upstream Invoice Processing team, Onshore team for approvals and / or with Buyers for dispute resolution
- Send out remittance advices
AP Vendor Master
Set-up and maintain supplier accounts - Create new vendors and make changes/updates to existing vendors in accordance with the company policy
Handle queries relating to VMD
AP Travel & Expenses
Process Travel and Expense reports in accordance with the company policy
Handle queries relating to Travel & Expense queries
General
- Adhere to the SOP / Checklist
- Deliver Timely and Error free processing as per Process SLA
- Abiding by all the policy rules and regulations of the process
- Real time communication of all issues relating to process and raising of timely red flags
- Accounting Skills
- Experience with SAP ERP
- Good Analytical & problem solving skills
- Sound knowledge of procedures and issues within Finance and Accounting
- Accounts Payable and Travel and expense. Knowledge of Accounts receivable, Cash management and Fixed assets would be an added advantage
9. APPROVAL
Date
Comments
Date
Job Holder
Immediate Superior
Next Level Senior
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