Administrative Assistant

hace 6 días

Santiago, Metropolitana, Chile Phoenix Tower International A tiempo completo

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Purpose
Responsible for providing support at reception and with administrative duties for Operations and Finance Teams.

Functions

  • Address a diverse group of callers and external visitors, as well as internal contacts at all levels of the organization.
  • Act as liaison with other departments and external agencies.
  • Coordinate meetings and conferences.
  • Manage routine correspondence and collect confidential information, such as official documents.
  • Perform tasks such as maintaining financial records, generating purchase orders, collections and billing.
  • Support in the management of legal and financial documentation, such as guarantee slip generation, among others.
  • Support in the compilation and preparation of documents to present in public and private tenders.
  • Coordinate office expenses, office supplies, rent, maintenance, and utilities.
  • Act as a liaison between the General Manager and internal/external stakeholders.
  • Draft, review, and translate communications (English/Spanish when required).
  • Serve as the first point of contact for office inquiries and visitors
  • Maintain updated contact lists and corporate directories.
  • Support in confidential matters, ensuring discretion and professionalism

These job functions are representative of tasks accomplished by incumbents. The list is not exhaustive; incumbents perform other related tasks.

Working Conditions And Physical Demands
Position works in a standard office environment. Standing, sitting, and walking required daily. Job will involve minimal international travel.

Qualifications

  • Minimum of 5 years of administrative experience, as an administrative assistant or similar position, experience in billing and collections is required.
  • Knowledge in finance and accounting.
  • Excellent oral/written communication, presentation, and listening skills.
  • Detailed organization and planning skills.
  • Knowledge in platforms such as Dynamics or SAP.
  • Proficient in Word, Excel and Outlook.
  • Excellent interpersonal skills.
  • Bilingual; English and Spanish.

It is the policy and practice of this Company to prohibit any form of discrimination or harassment based on race, color, religion, sex, gender identity, sexual orientation, transgender status, national origin, age, disability, military or veteran status, or status in any group protected by federal, state or local law.

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