Executive Assistant

hace 1 semana

Las Condes Santiago Metropolitan Region, Chile Bionic Talent A tiempo completo

About the client:
Our client is a U.S.-based company that manages and operates multiple portfolio companies. The team is small, fast-moving, and highly execution-focused, with a strong emphasis on attention to detail, reliability, and adding value in every interaction.

About the role:
We are looking for a highly reliable and experienced
Executive Assistant
to support leadership. This role requires someone who is proactive, detail-oriented, tech-friendly, and comfortable working with different personalities and priorities.

The ideal candidate has direct experience supporting executives, thrives in a fast-paced environment, and can operate independently with minimal oversight. Flexibility, discretion, and strong judgment are key to success in this role.

What you'll be doing:

  • Providing high-level administrative and project coordination support to the executive.
  • Managing inboxes and calendars with accuracy and strong prioritization.
  • Scheduling and coordinating internal and external meetings.
  • Drafting and managing correspondence and communications on behalf of the executive.
  • Preparing and managing eSignature documents and ensuring completion.
  • Initiating purchases, orders, and subscriptions as required.
  • Booking travel and accommodations, tracking expenses, and finding cost-effective options.
  • Planning and coordinating team events, off-sites, and internal initiatives.
  • Supporting multiple stakeholders and managing different working styles and personalities.
  • Maintaining documentation, tasks, and workflows using tools like Notion.
  • Remaining available after hours for urgent matters when required.

Who are we looking for?

  • 3+ years of experience managing multiple priorities and stakeholders simultaneously.
  • Strong attention to detail with minimal margin for error.
  • Highly reliable, consistent, and accountable.
  • Tech-friendly and quick to learn new tools and systems.
  • Comfortable working independently in a remote environment.
  • Excellent written and verbal English communication skills.
  • Adaptable, proactive, and solutions-oriented.
  • A degree is not required, but an educational background is a plus.
  • Strong "life experience" and sound judgment are highly valued.

Position:
Executive Assistant

Remote Status:
Fully Remote

Preferred Location:
Global

Working Hours:
9 am to 5 pm MST

Holidays:
US Federal Holidays

Salary:
USD USD 1200 per month

Internal Job ID:
1042

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