Finance Assistant

hace 3 semanas

Santiago de Chile United Nations A tiempo completo

This position will be temporarily vacant for a period of six months. This position is located in the Division of Administration. The Finance Assistant reports to the Chief of the Division.

**Responsibilities**:
Under the overall supervision of the Chief of the Division, the Finance Assistant will be responsible for the following duties:

- Prepare supporting documents (narrative and supporting tables) regarding service cost estimate proposals, in terms of staffing and non-staffing requirements.
- Supports Director of Administration in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated.
- Set a new rate for a good or service or review an existing rate with common costing taxonomy, along with the services provider.
- Update rate sheets at least once a year as part of the annual cost planning exercise.
- Establish and keep updated the macro variables for Cost recovery.
- Management the creation or update of the rate card in Umoja (activity types) by completing and sending Master Data Management request form and submits it along with supporting documentation to MDM team -Coordinates and plans cost recovery related requirements for staff and non-staff costs and forecasts liquidity.
- Completes relevant templates and submits to the Office of the Controller for approval and allocation issuance.
- Implements planned activities and provides services/goods as per agreements with client entities and recovers cost, long with the services provider.
- Monitors variances between actual allotments, expenditure and revenue against approved cost plan, and revises cost plan accordingly with the Office of the Controller.
- Requests additional /final allocation or submits amendment to the cost plan in case of changes. Of note, the final allocation may only be issued if revenue exceeds 75% of the already allocated level.
- Implements services provision and budget implementation as planned.
- Conducts final variances review (allotments, revenue, expenditure) between approved cost plan and actuals and adjusts accordingly.

Treasury:

- Reviews incoming payment instructions with regard to banking details and sources of funds.
- Prepares payments for final disbursement by Cashier.
- Dispatches payment instructions and cheques to banks.
- Creates receipts and deposits for all incoming funds.
- Notifies payees of status of payments.
- Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
- Identifies and annotates bank account movements.
- Files and archives documentation as required.

General:

- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Can be called upon to facilitate and support staff with administrative actions relating to HR, travel, procurement, financial actions and leave, making use of ERP systems such as UMOJA, and other working tools such as INSPIRA, and local workflow platforms (e-services, automated forms and request systems).
- Maintains and keep up-to-date files.
- Provides administrative support to the Head of the organizational unit and/or Director of Administration, as required.
- Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other related duties, as assigned.

Competencies

persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches

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