Human Resources Assistant

hace 2 semanas

Santiago de Chile United Nations A tiempo completo

**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
- Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities.
- Maintains vacancy announcement files and tracks status of vacancy announcements.
- Prepares agenda and provides relevant documentation required for recruitment related meetings.
- Prepares personnel actions.
- Advises staff on visa matters.

Administration of entitlements
- Reviews and processes requests for entitlements and claims.
- Maintains Umoja entitlements reference tables.
- Assists in the review and processing of data pertaining to conditions of service.

Staff development and career support training
- Assists in the organization and conduct of training courses and workshops.
- Provides logistics and administrative support to trainers.

Classification
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.

General
- Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules appointments/meetings, monitors deadlines, etc.

Undertakes research on a range of HR related issues and assists in the preparation of notes/reports and assists with maintaining an inventory of organizational needs and requirements, and assists with reports and communication
- Maintains automated database containing HR related statistics and prepares periodic reports and assists in data acquisition and data cleansing
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices including the the preparation of data sets and responds to queries; and maintains/updates web pages
- Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- May provide guidance/training to less experienced staff within the unit or of client offices in recruitment of staff and non-staff.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as required.

Competencies
- ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience
Five (5) years of experience in human resources management, administrative services or related area is required.

Experience supporting and assisting in recruitment processes is required.

Experience using ERP systems, such as PeopleSoft, SAP or similar, to manage HR processes and recruitment is required.

Experience advising clients on human resources policies is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written Spanish and English is required. Knowledge of another official United Nations language is an advantage.

NOTE: ‘Fluency’’ equals a rating of ‘’fluent’’ in all four areas (speak, read, write, and understand) and ‘knowledge’’ equals a rating of ‘’confident’’ or “fluent’ in two of the four areas.

Assessment
Applicants will be assessed based on

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