Team Assistant

hace 1 semana

Santiago de Chile United Nations A tiempo completo

This position is located in the Information and Communications Technologies Section. The Team Assistant - Videoconferences reports to the supervisor of the Telecommunications Unit.

**Responsibilities**:
Under the overall supervision of the staff in charge of the User Support Unit, Team Assistant - Videoconferences will be responsible for the following duties:

- To coordinate and organize audio and video conferences held between ECLAC staff and other parties, both at Chile and abroad, either within the United Nations system or outside.
- Coordinate and manage Remote Interpretation Services. Arrange for the platform and manage the registration of interpreters.
- Attention of users/requestors locally and worldwide.
- Communication in English with parties abroad.
- Records of videoconferences duly kept.
- Periodic issuance of videoconferences reports.
- At times, in order to perform these functions, it might be required to work out of normal

office working hours.
- Services must be delivered in a timely and adequate manner at highest quality possible.
- Perform any other task assigned by the supervisor.
- Process videoconferences requests required by the Resident Coordinator Office.

Competencies
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Relevant training in VCMS, Unite VC solutions and related area is desirable.

Work Experience
At least three (3) years of experience in general office support or related area is required.

Knowledge of coordination of RSI meetings is required.

Experience with VCMS and Unite VC solutions is required.

Experience with video and audio conferences management/coordination is desirable.

Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC. For the position advertised, fluency in English is required; and fluency of Spanish is required.

NOTE: "Fluency" equals a rating of "fluent" in all four areas (speak, read, write, and understand).

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CO

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