Team Assistant

hace 4 semanas

Santiago de Chile United Nations A tiempo completo

This position is located in the Division of Natural Resouces. The Team Assistant reports to the Director.

**Responsibilities**:
Under the overall supervision of Division Director, the Team Assistant will be responsible for the following duties:

- Provides general office support services to help ensure the smooth functioning of an organizational unit.
- Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
- Proofreads written products for completeness and grammatical and typographical accuracy.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
- Receives phone call and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
- Maintains files (both paper and electronic) and databases for work unit.
- Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
- Performs basic data entry and extraction functions.
- Checks accuracy of simple calculations, codings, data, etc.
- Photocopies a variety of documents and other materials.
- Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
- Delivers urgent mail/messages.
- Performs other duties as assigned.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience

Experience using Enterprise Resources Planning Systems such as SAP or similar is desirable.

1 year or more of experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC. For the position advertised, fluency in English and Spanish is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recru

  • Administrative Assistant

    hace 3 semanas

    Santiago de Chile P&P Team A tiempo completo

    **Administrative Assistant **Vacante Fresca****: P&P Team **Publicado el**: 26-01-2024, por P&P Team. **Descripción de la Empresa**: Consultora. ACERCA DE LA VACANTE Funciones del Puesto - Assist the Manager in his daily agenda. - Management of office staff, control of income and expenses, control of invoices, manage and interact with clients, among...

  • Team Assistant

    hace 3 meses

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Human Resources Section, Division of Administration. The Team Assistant reports to the Associate Development Officer. **Responsibilities**: Under the overall supervision of the Associate Development Officer, the Team Assistant will be responsible for the following duties: - Performs a wide range of office support and...

  • Team Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Chief of Unit of Economics of Climate Change. **Responsibilities**: Under the supervision of the Head of Unit and the general overview of the Chief of Division, the Team Assistant will be responsible for the duties: - Supports the...

  • Team Assistant

    hace 3 meses

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Economic Development Division. The Team Assistant reports to Division Director. **Responsibilities**: Within limits of delegated authority and depending on location, the Team Assistant will be responsible for the following duties: - Performs a wide range of office support and administrative functions. - Responds or drafts...

  • Team Assistant

    hace 3 meses

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of three months. This position is located in the Natural Resources Division, ECLAC (Santiago). The Team Assistant reports to the Chief of the Natural Resources Division. **Responsibilities**: Under the overall supervision of the Chief of the Division, the Team Assistant will be responsible for the...

  • Team Assistant

    hace 2 meses

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Economics for Climate Change Unit of the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Head of Unit. **Responsibilities**: Under the supervision of the Head of Unit and the general overview of the Chief of Division the Team Assistant will be responsible for the following duties...

  • Marketing Assistant

    hace 2 semanas

    Santiago de Chile Rapid Pioneers A tiempo completo

    **Job Title: Marketing Assistant** About the Role: We are seeking a dedicated Marketing Assistant to support our marketing team and help drive greater efficiency and productivity. The Marketing Assistant will take on a variety of tasks to free up the marketing team's time for higher value work that moves the business forward. This is a fantastic opportunity...

  • Team Assistant

    hace 4 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is temporarily vacant until 31 October 2023. This position is located in the Division of Gender Affairs. The Team Assistant reports to the Senior Research Assistant. **Responsibilities**: - Provides general office support services to help ensure the smooth functioning of an organizational unit. - Uses standard word processing package to...

  • Administrative Assistant

    hace 3 semanas

    Santiago de Chile P&P Team A tiempo completo

    **Administrative Assistant **Vacante Fresca****: P&P Team **Publicado el**: 21-03-2024, por P&P Team. **Descripción de la Empresa**: Consultora. ACERCA DE LA VACANTE Funciones del Puesto Responsibilities: This role takes care of all the operational tasks related to the agenda of the Company Plant Manager (General Manager), also work with teams across...

  • Team Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Human Resources Section, Division of Administration, in the Economic Commission for Latin America and the Caribbean (ECLAC), Santiago. The Team Assistant reports to the Chief of the Human Resources Section. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may...

  • Team Assistant

    hace 2 meses

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Statistics Division, ECLAC, Santiago.The Team Assistant reports to the Director. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: - Performs a wide range of office support and administrative functions. - Responds...

  • Team Assistant

    hace 2 meses

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Statistics Division, ECLAC, Santiago. The Team Assistant reports to the Statistics Division Director. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: - Performs a wide range of office support and administrative...

  • Executive Assistant

    hace 4 semanas

    Santiago de Chile MSD A tiempo completo

    **Job Description**: This is an exciting opportunity to be part of a pioneer subsidiary in Chile. We are a fast-paced, agile, and most of all, fun organization. We believe what makes us unique is our diverse workforce, our culture, and our flexible operating model. At our organization, we value trust, winning as one team, acting with the highest level of...

  • Team Administrator

    hace 1 semana

    Santiago de Chile BHP A tiempo completo

    **Date**:5 Feb 2024**Job Posting End Date**: **Job Country**:Chile**Job State/Province**:Santiago**Job Location/Region**: **About BHP** At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our...

  • Team Assistant temporary

    hace 2 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    This position is located in the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Chief of Unit of Economics of Climate Change.Responsibilities:Under the supervision of the Head of Unit and the general overview of the Chief of Division, the Team Assistant will be responsible for the duties:Supports the execution of the...

  • Team Assistant temporary

    hace 2 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    This position is located in the Division of Natural Resouces. The Team Assistant reports to the Director.Responsibilities:Under the overall supervision of Division Director, the Team Assistant will be responsible for the following duties:Provides general office support services to help ensure the smooth functioning of an organizational unit. Uses standard...

  • Office Manager and Team Assistant

    hace 3 semanas

    Santiago de Chile indurad Chile Spa A tiempo completo

    **Office Manager and Team Assistant (gn)** **Sensor-based Mining Automation** **(Santiago, Chile)** **Nuestra empresa** Nuestra empresa de tecnología e ingeniería se fundó en 2008 y desde entonces desarrolla innovadoras soluciones de sensores para el sector METS con aplicaciones básicas en minería y manejo de materiales a granel. Gracias a nuestra...

  • Team Assistant temporary

    hace 2 semanas

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    This position is temporarily vacant until 31 October 2023.This position is located in the Division of Gender Affairs. The Team Assistant reports to the Senior Research Assistant.Responsibilities: Provides general office support services to help ensure the smooth functioning of an organizational unit. Uses standard word processing package to produce a variety...

  • Team Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Division for Gender Affairs of the Economic Commission for Latin America and the Caribbean. The Team Assistant reports to the Director of the Division. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: - Provides...

  • Team Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Information and Communications Technologies Section. The Team Assistant - Videoconferences reports to the supervisor of the Telecommunications Unit. **Responsibilities**: Under the overall supervision of the staff in charge of the User Support Unit, Team Assistant - Videoconferences will be responsible for the following...