Team Assistant

hace 2 semanas

Santiago de Chile United Nations A tiempo completo

This position is located in the SSS Santiago, Chile. The Team Assistant reports to the supervisor of Control Center in SSS.

**Responsibilities**:
Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:

- Provides general office support services to help ensure the smooth functioning of an organizational unit.
- Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
- Proofreads written products for completeness and grammatical and typographical accuracy.
- Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
- Receives phone calls and visitors and responds to routine inquiries and information requests, including drafting routine written responses or routes to appropriate personnel for handling as required.
- Maintains files (both paper and electronic) and databases for the work unit.
- Updates and maintains large distribution lists; assembles documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
- Performs basic data entry and extraction functions.
- Checks accuracy of simple calculations, codings, data, etc.
- Photocopies a variety of documents and other materials.
- Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
- Delivers urgent mail/messages.
- Performs other duties as assigned.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
At least two years of experience in general office support or related area is required.

Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.

Experience working with office support tools like Microsoft Office Word and Excel to prepare documents, such as communications and invitations, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this position fluency in English and Spanish (both spoken and written) is required.

NOTE: ‘Fluency’’ equals a rating of ‘’fluent’’ in all four areas (speak, read, write, and understand)

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

  • Motion Team Assistant

    hace 2 semanas

    Santiago de Chile ABB A tiempo completo

    **Motion Team Assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of five months. This position is located in the Latin American and Caribbean Institute for Economic and Social Planning. The Team Assistant reports to the Senior Research Assistant. **Responsibilities**: Under the overall supervision of the Senior Research Assistant, the Team Assistant will be...

  • team assistant

    hace 1 semana

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job Network: Management and AdministrationJob Family: AdministrationCategory and Level: General Service and Related Categories, G-4Job Opening ID: 255477Duty Station: SANTIAGODepartment/Office: Economic Commission for Latin America and the CaribbeanDate Posted: Mar 21, 2025Deadline: Mar 27, 2025This position is located in the ECLAC, Santiago Gender Affairs...

  • team assistant

    hace 1 semana

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job Network : Management and Administration Job Family : Administration Category and Level : General Service and Related Categories, G-4 Job Opening ID : 255477 Duty Station : SANTIAGO Department/Office : Economic Commission for Latin America and the Caribbean Date Posted : Mar 21, 2025 Deadline : Mar 27, 2025 This position is...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of six months. This position is located in the Human Resources Section, Division of Administration. The Team Assistant reports to the Senior Staff Development Assistant.. **Responsibilities**: Under the overall supervision of the Senior Staff Development Assistant, the Team Assistant will be responsible...

  • team assistant

    hace 5 días

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job Network: Management and AdministrationJob Family: AdministrationCategory and Level: General Service and Related Categories, G-4Job Opening ID: 255671Duty Station: SANTIAGODepartment/Office: Economic Commission for Latin America and the CaribbeanDate Posted: Mar 24, 2025Deadline: Mar 30, 2025This position is located in the Human Resources Section,...

  • team assistant

    hace 5 días

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job Network : Management and Administration Job Family : Administration Category and Level : General Service and Related Categories, G-4 Job Opening ID : 255671 Duty Station : SANTIAGO Department/Office : Economic Commission for Latin America and the Caribbean Date Posted : Mar 24, 2025 Deadline : Mar 30, 2025 This position is...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Human Resources Section, Division of Administration. The Team Assistant reports to the Associate Development Officer. **Responsibilities**: Under the overall supervision of the Associate Development Officer, the Team Assistant will be responsible for the following duties: - Performs a wide range of office support and...

  • Team Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Division of Natural Resouces. The Team Assistant reports to the Director. **Responsibilities**: Under the overall supervision of Division Director, the Team Assistant will be responsible for the following duties: - Provides general office support services to help ensure the smooth functioning of an organizational unit. -...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Chief of Unit of Economics of Climate Change. **Responsibilities**: Under the supervision of the Head of Unit and the general overview of the Chief of Division, the Team Assistant will be responsible for the duties: - Supports the...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of eight months. This position is located in the Division for Gender Affairs. The Team Assistant reports to the Senior Social Affairs Officer. **Responsibilities**: Under the overall supervision of the Senior Social Affairs Officer, the Team Assistant will be responsible for the following duties: -...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of six months. This position is located in the Economics for Climate Change Unit of the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Head of Unit. **Responsibilities**: Under the supervision of the Head of Unit and the general overview of the Chief of Division...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of three months. This position is located in the Natural Resources Division, ECLAC (Santiago). The Team Assistant reports to the Chief of the Natural Resources Division. **Responsibilities**: Under the overall supervision of the Chief of the Division, the Team Assistant will be responsible for the...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Economic Development Division. The Team Assistant reports to Division Director. **Responsibilities**: Within limits of delegated authority and depending on location, the Team Assistant will be responsible for the following duties: - Performs a wide range of office support and administrative functions. - Responds or drafts...

  • Team Assistant

    hace 2 días

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Economics for Climate Change Unit of the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Head of Unit. **Responsibilities**: Under the supervision of the Head of Unit and the general overview of the Chief of Division the Team Assistant will be responsible for the following duties...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Human Resources Section, Division of Administration, in the Economic Commission for Latin America and the Caribbean (ECLAC), Santiago. The Team Assistant reports to the Chief of the Human Resources Section. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is available for a period of six months. This position is located in the Human Settlements Unit of the Sustainable Development and Human Settlements Division. The Team Assistant reports to the Head of Unit. **Responsibilities**: Within limits of delegated authority and depending on location, the Team Assistants will be responsible for the...

  • Team Assistant

    hace 6 horas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of 364 days. This position is located in the Human Resources Section, Division of Administration, in the Economic Commission for Latin America and the Caribbean (ECLAC), Santiago. The Team Assistant reports to the Chief of the Human Resources Section. **Responsibilities**: Under the overall supervision...

  • Team Assistant

    hace 2 semanas

    Santiago de Chile United Nations A tiempo completo

    This position will be temporarily vacant for a period of three months. This position is located in the Population Division, Santiago. The Team Assistant reports to the Director. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: - Performs a wide...

  • Team Assistant

    hace 1 día

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Statistics Division, ECLAC, Santiago.The Team Assistant reports to the Director. **Responsibilities**: Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: - Performs a wide range of office support and administrative functions. - Responds...