Chief of Staff

hace 2 semanas

Santiago de Chile United Nations A tiempo completo

This position is located in the Office of the Executive Secretary (OES). The Chief of Staff reports to the Executive Secretary.

**Responsibilities**:
Within delegated authority and the overall supervision of the Executive Secretary, the Chief of Staff will be responsible for the following.
- Provides advice and support to the Executive Secretary and Deputy Executive Secretary in discharging their strategic leadership functions in the programmatic and managerial areas.
- Provides policy guidance to the Executive Secretary and Deputy Executive Secretary, on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional/departmental policies and procedures.
- Co-ordinates the work carried out by the OES. Liaises with Directors of Division of the Commission to ensure an efficient and timely two-way flow of information between them and the OES. Liaises with Departments at HQs, Regional Commissions, Funds and Programmes and Specialized Agencies to ensure coordination. Liaises with offices of high-level government officials from within and outside the Region in a wide array of issues, including highly sensitive matters.
- Plans and oversees the preparation of meetings and official missions of the Executive Secretary and Deputy Executive Secretary, including designing their agendas, logístical arrangements, and inputs.
- Provides programmatic and substantive reviews of drafts prepared by members of the OES and clears the final drafts of the Executive Secretary and Deputy Executive Secretary of speeches, statements, talking points, presentations, reports, internal communications, circulars and all official correspondence
- Contributes to the reporting to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
- Ensures that the outputs produced by Divisions and OES maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by Divisions and OES under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
- Prepares inputs for the work programme of the OES, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
- Recruits staff for Unit/Section taking due account geographical and gender balance and other institutional values.
- Manages, guides, develops, and trains staff under his/her supervision.
- Fosters teamwork and communication among staff in the OSE and across organizational boundaries.
- Represents the Organization at inter-agency meetings, inter-government meetings and seminars, etc. on substantive-related issues.
- Participates in international, regional or national meetings and provides programmatic/substantive expertise on key issues and holds programmatic/substantive and organizational discussions with representatives of other institutions.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- LEADERSHIP: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a

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