Ifm Program Coordinator-events

hace 5 meses

Santiago de Chile JLL A tiempo completo

JLL supports the Whole You, personally and professionally.

Responsible for coordinating events within Client’s facilities and ensure they are delivered as expected and required by internal organization business units (OUs) including but not limited to managing event access for VIP visitors, act as an interface between internal OUs and third-party vendors for events, catering service coordination and attendees escorting amongst others.

Provide support to the Facilities and Events Assistant FM to maintain the site in optimal conditions in al processes related to soft services such as janitorial, kitchenette and office supplies, vending machine and cafeteria.

**Key Responsibilities and Accountabilities includes**:
Drives events in an orderly and efficient fashion ensuring compliance with applicable events guidelines, procedures, templates, protocols and visitors policy.
Leverage available guidelines and industry best practices to support events as appropriate.
Critically assess and adjust the event management plan changing needs.
Address and respond to sensitive situations.
Troubleshoot issues and seek to remove barriers before, during, or after an event.
Respond to potential issues that may arise during the event and ensure the right communication occurs with facilities teams to timely bridge any gap/issue.
Identify and solve problems that may arise, sometimes with limited information.
Facilitate a smooth return to work and ramp-back plan for employees returning to the workplace.
Ensure compliance with corporate events company policy, Security, EHS and Facilities requirements and local applicable regulations for events.
Maintain request and approval records to ensure accurate and timely information/documentation is available at any time.
Kitchenette and office inventory control
Conduct and/or coordinate periodic inspections to ensure the space experience is consistent, and common areas are tidy, clean and safe.
Other duties as assigned.
Nurture a conducive, responsive and proactive environment with a high teamwork and co-operation spirit among partners (third party vendors, business key stakeholders and/or property owners)

**Requirements**:
**Academic Background**:
In-Progress or completed degree (or equivalent) from an accredited university/school in Business, Hospitality or a related career.

**Experience**:
2+ Years of demonstrated customer service and communication skills, both verbal and in writing.
2+ Years Facilities Management experience including managing soft and events services in corporate offices and working with regional multinational companies.
1+ Years of experience in managing office and kitchenette supplies for a large group of employees
Experience working in Hospitality field.
**Desirable**: Experience working with Windows, Word, Excel, and PowerPoint.

**Skills**:
Proven ability to think strategically.
Detail orientation with ability to analyze, problem solve, organize and manage multiple priorities.
Demonstrated follow up skills in a fast-paced changing environment.
Ability to build strong relationships and influence others while working in a cross functional environment.
Ability to forge and relationship building across various internal departments within an organization.
Communication and organizational skills.
Time management and ownership of deliverables.

**Languages**:
Fluent in Spanish and English.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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