Executive Operations

Executive Operations & Virtual Assistant Hi there We are South and our client is looking for an Executive Operations & Virtual Assistant Note to Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. Note: If you're hired for this role, you may be asked to update your LinkedIn profile. Job Summary We are seeking a highly trusted, execution-focused Executive Operations Specialist to work directly with the Founder and President of a global risk advisory firm. This role combines executive operations, systems management, and thought leadership support. The ideal candidate is someone who excels at follow-through, organization, and prioritization, while also being able to translate complex ideas into clear, structured, and professional written content. You will act as a strategic extension of the Founder—ensuring operations run smoothly, priorities move forward, and external communications and materials are consistently polished and aligned with the firm’s voice and standards. This is a high-impact role suited for someone who is operationally strong, intellectually curious, and comfortable working closely with senior leadership in a fast-paced, globally distributed environment. Core Responsibilities Executive Operations & Prioritization Coordinate meetings with senior executives, partners, regulators, academics, and investors. Manage and triage email and communications, flagging priorities and drafting responses when appropriate. Prepare briefing materials ahead of meetings and track follow-ups and action items. Support day-to-day execution of Founder priorities. Workflow, Systems & Execution Track tasks, deadlines, and deliverables across multiple initiatives. Maintain and optimize operational systems (Notion, shared drives, trackers). Ensure documents and materials are well-organized, version-controlled, and easy to access. Proactively follow up with internal and external stakeholders to keep initiatives moving. Thought Leadership & Content Development Draft first versions of blog posts, LinkedIn posts, thought leadership commentary, talking points or outlines for articles, panels, and presentations. Convert rough notes, voice memos, or verbal direction into structured drafts. Conduct background research to support content accuracy and relevance. Incorporate edits and feedback efficiently; all final content remains Founder-approved. Materials & Digital Support Format, proofread, and finalize decks, one-pagers, proposals, and executive correspondence. Support preparation of presentations and executive-facing materials. Schedule and manage LinkedIn and select external communications. Coordinate updates to simple digital assets (bios, event pages, profiles). Research & Coordination Conduct targeted research on regulatory developments, industry trends, partners, and events. Support preparation for speaking engagements, publications, and collaborations. Assist with logistics for webinars, executive forums, and international initiatives. Professional Standards Handle sensitive information with discretion and sound judgment. Represent the firm professionally in all written and external communications. Maintain confidentiality, protect intellectual property, and ensure brand consistency. Key Qualifications Strong execution and organizational skills; details never slip. Comfortable drafting professional, high-level content under direction. Background or exposure to compliance, legal, risk, governance, policy, finance, or professional services strongly preferred. Comfortable working directly with a Founder and senior-level stakeholders. Self-directed, resourceful, and able to manage ambiguity and shifting priorities. Technically fluent with tools such as Mailchimp, Google Workspace, Outlook, Zoom, Slack, Notion, LinkedIn, Canva (or similar) Compensation 1,200 - 2,300 USD/month Apply If this opportunity sounds good to you, send us your resume Seniority level Associate Employment type Full-time Job function Administrative Industries Legal Services #J-18808-Ljbffr