Executive Assistant to CEO: Chief of Staff in Training

Executive Assistant to CEO: Chief of Staff in Training About The Role We are seeking a rare and exceptional individual to serve as a hybrid Executive Assistant and strategic Chief of Staff in Training. This is not a traditional administrative role. It is a demanding position for a high‑IQ, high‑integrity operator with unrelenting urgency and a desire to maximize the CEO's time and output. As the CEO’s Force Multiplier, you will attend every critical business and personal call. Your primary mission is to take ownership of the maximum number of action items from every meeting, or to clearly assign ownership to the right team member and rigorously track execution. You will be the central executor and chief problem‑solver, driving projects to completion and shielding the CEO from operational friction. This role is for you if you get a thrill from: Execution ownership: Attend a meeting, take notes, and sort tasks into “I’ll do it,” “Team member X does it,” and “I’ll ensure it’s done.” Solving the impossible: You are handed an obscure, high‑stakes problem and thrive on finding the perfect solution with minimal oversight. Systems & automation: You believe that any repeated task should be automated and have the technical fluency to build the solution (e.g., Zapier, Monday workflows). Key Responsibilities Meeting output & execution: Attend all key meetings, draft concise notes (decisions, action items), assign tasks in the project management system, and personally execute the maximum number of resulting action items or rigorously track them until completion. Strategic research & vetting: Conduct deep research to identify and vet vendors, talent, partners, and personal services; synthesize findings into clear, actionable recommendations for the CEO. Communication filtering: Act as the CEO’s Email Sentinel to hit inbox zero twice daily; handle correspondence, draft communications, and produce a single, prioritized daily digest for the CEO. Elite travel & logistics: Coordinate all travel arrangements, including flights, accommodations, and complex international itineraries; manage all moving pieces for seamless executive movement. Operational & financial oversight: Manage the full lifecycle of vendors, track financial deadlines, assist with light audits, and organize necessary receipts and documentation. Healthcare & wellness management: Handle personal wellness management, scheduling fitness classes, coordinating healthcare appointments, and managing personal administrative tasks. We Are Not Looking For Someone seeking a traditional, low‑stress administrative role with basic scheduling. A candidate without a proven history of closing loops and proactive ownership. Someone who needs to be told what to do or who is satisfied with “good enough.” Requirements Experience: 3+ years as an Executive Assistant, Administrative Assistant, or similar role (supporting C‑level executives strongly preferred). High standards: Exceptional organizational and multitasking abilities, with meticulous attention to detail. Tech fluency: Expert user of Google Workspace, Slack, Zoom, and project management software (e.g., Monday, Asana, Trello). Composure: High level of professionalism, discretion, and confidentiality. Availability: Flexible with availability to support a global executive across time zones (occasional evenings/weekends may be required). Communication: Excellent written and verbal communication skills; English proficiency is required. Location: Santiago, Santiago Metropolitan Region, Chile. Remote: Available to support a global executive; location is not a barrier. #J-18808-Ljbffr