Project Administrative Assistant

Requisition ID: 298760

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Santiago

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview:

Mining and Metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary:

The position will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.

Major Responsibilities:

• Coordinating requests from clients, managers, and in-house staff. Determining action on important or emergency matters or knows whom to contact in absence of the manager. Maintaining files of important matters for the manager's attention upon return.
• Assisting staff in certain procedures.
• Collecting, reviewing, and distributing incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviewing outgoing mail to ensure accuracy and proper format. Following up to ensure action.
• Coordinating complex travel arrangements, including details of business plans. Preparing itineraries and expense reports. Coordinating meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
• Independently maintaining a hard copy or electronic calendar for the responsible manager.
• Developing and guiding the implementation of office procedures and of filing and record-keeping systems.
• May prepare or provide input to daily work planning, training, and/or employee evaluations of assigned personnel.
• Acting as manager’s delegate to meetings.
• Reviewing incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention.
• Composing routine correspondence in response to requests for department services, answers enquiries from other departments, area offices, or outside entities.
• Monitoring all follow-up actions required by supervisor/manager.
• Extracting data from reference material, either semi-technical or non-technical in scope.
• Compiling, analyzing, and preparing or helping prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
• Working with customers and stakeholders to schedule meetings. Organizing material for meetings, presentations, and training sessions.
• May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences, May implement records management program, maintaining files of various historical data, May assist in personnel activities, such as recruitment, policy administration, compensation administration, or employee development.

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience and associate degree or related technical training preferred

Required Knowledge and Skills:

• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market