Accounts Payable Specialist Ii

JOB REQUISITION

Accounts Payable Specialist II

LOCATION

SAN RAMON

Robert Half is seeking an A/P Specialist II who will perform the day to day activities of the Accounts Payable process ensuring policies and procedures are adhered to for Sarbanes Oxley compliance including the Corporate and Purchasing card programs.

Specific responsibilities include:

- Analyze, review, and batch vendor invoices and check request daily.
- Research vendors returned checks.
- Initiate stop payments upon request.
- Review past due invoices.
Review statements for outstanding balances.
- Demonstrate ownership of processing utility invoices and analyzing matrix activity.
- Maintain A/P tree for report distribution.
- Run vendor activity report weekly for field offices.
- Validate and set up new vendors.
Maintain vendor direct deposit info.
- Prepare, validate and process internal/external vendor uploads correcting all rejects.
- Responsible for the administration of AMEX corporate card program and PCard for RH and Protiviti.
- Monitor delinquent cardholders as outlined in the Protiviti Corporate Card and PCard policy.
- Perform queries on purchase orders to identify existing fixed assets numbers on subsequent invoice billing.
- Manage and maintain PO log against outstanding invoices. Facilitate closure of open PO’s with buyer.
- Identify all work-in-progress PO’s for project identification and accounting purposes.
- Identify special discount offers from vendor when applicable.
- Maintain service level agreements with various internal groups.
- Respond to internal and external customer requests in a timely and thorough manner. Maintain AP outlook mailboxes.
- Act as liaison between Accounts Payable, Corporate Travel and Egencia Travel.
- Provide assistance internally and externally for more complex ad hoc reports.
- Compile, validate and prepare recurring contracts monthly and yearly.
- Responsible for CA EDD reporting semi-monthly.
- Perform final month-end duties ensuring all payments and vouchers are posted correcting all rejects and analyze monthly reports for accuracy.
- Perform monthly AMEX reconciliation.
- Prepare and identify reconciliation issues for various bank accounts.
- Compile, analyze, prepare and submit information for accrual spreadsheets and journal entries with a high level of accuracy.
- Gather and maintain check information in unclaimed property database.
- Complete state filings.
- Facilitate California's due diligence process.
- Set up and maintain user profiles ensuring that the lists are reviewed periodically and terminated employees disabled.
- Able to take ownership and complete all tasks mentioned above accurately and with mínimal supervision.
- Compile and analyze data for audit requests.
- Perform or participate in cross training as needed.
- Review Fed EX master account file in Peoplesoft for valid accounts.
- Assist in the process and implementation of new and existing EDI vendors communicating with vendors when issues arise.

Qualifications:

- High school diploma or equivalent.
- 2+ years’ previous accounts payable experience.
- Strong accounting background.
- May require prior EDI or telecommunication experience (position specific).
- Knowledge of Microsoft Word, Excel and Access a must.
- Prior Peoplesoft experience preferred.
- Excellent time management and organizational skills.
Excellent oral and written communication skills.
- Excellent phone and customer service skills.
- Ability to trouble-shoot and identify PeopleSoft system problems.


Robert Half International Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Robert Half’s Corporate Services facility employment process, any offer of employment is contingent upon successful completion of a background check.

for assistance.
The location(s) (city, state) to which you would like to apply.

To apply:
By mail:
Corporate Staffing

Robert Half

2613 Camino Ramon

San Ramon, CA 94583-9128

JOB LOCATION

CA SAN RAMON CORP

ADDITIONAL LOCATION