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Sales Admin Southern Cone
hace 3 semanas
It's fun to work in a company where people truly BELIEVE in what they're doing
- We're committed to bringing passion and customer focus to the business._
Description - External
- The Sales Admin is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Sales Admin provides back office support, supporting directly the Local Leaders, other executives and teams, especially Sales.
- Main Responsibilities:
- Organize office operations
- Support all administration process for the team
- Maintain office archive - excellent handling of confidential information - design filing systems
- Control correspondence for Sales Organization - File and retrieve corporate documents, records, reports and writing communications in response
- Partner with procurement for office material and other needs
- Serve as point of contact for both external contacts/providers and internal personnel
- Responsible of receiving customers, providers, partners or visitors in Genesys Offices
- Support all Sales Office operations
- Keep the management, HR and Finance informed of any local issue
- Support all different areas when needed (Marketing, HR, Finance, Sales)
- Manage and maintain the schedule of Country Director
- Prepare reports, memos, letters, statements and other documents, using word processing, spreadsheet, database, or PPT
- Read and analyze incoming documentation, submissions, and reports to determine their significance and plan their distribution
- Primary local contact for Local accountants, local layers, payroll
- Office expenses, revision, approvals and payment follow up
- Suppliers contact: Quotations, budget management and approvals
- Internal events (QBR, with clients, MKT)
- Amex: main contact with executives, expenses control, payments
- Qualifications:
- 4 years of direct experience in executive assistance and back office: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms and office procedures
- Excellent written, communication skills
- Fluent in Spanish and English
- Can Do attitude and team player with proven ability to influence others
Covid-19:
Safety for our employees and our communities is a key priority for Genesys. We continue to experience rapid growth during the Covid-19 pandemic and are conducting remote hiring and onboarding processes. All hiring and onboarding processes are being conducted remotely at this time.
As our Covid-19 task force and internal teams plan to reopen our global offices, the policies and procedures continue to be updated.
Reasonable Accommodations:
Reasonable Accommodations Form
